Barrow County Administrative Assistant

Position Information Classification Title Office/Clerical Assistant FLSA Non-Exempt FTE 1.00 Minimum Qualifications Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications. Preferred Qualifications Position Summary This vital position coordinates functions and operations with Extension staff and/or Program Assistants. It works cooperatively with all Agents and is administratively responsible to the County Extension Coordinator and District Extension Director. Knowledge, Skills, Abilities and/or Competencies Demonstrate considerable knowledge of business grammar and punctuation; office procedures and systems; and current effective and efficient office practices. Physical Demands Office work, lift up to 25 pounds. driving. Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website. Duties/Responsibilities Duties/Responsibilities Maintain office hours to assist clientele and conduct day to day operations. Assist clientele with access to Extension resources and services including: printed publications, online content, other educational materials, and sample submission for all diagnostic services (e.g. soil and water tests, feed and animal waste analysis, radon testing). Facilitate conference calls/video conferences to connect clientele with County Agents from other counties or with State Specialists. Percentage of time 30 Duties/Responsibilities Maintain appropriate records for fiscal reporting. May prepare various accounting forms and exercise basic accounting responsibility in reconciling local Extension budgets. Keep financial records current within the existing month. Maintain the office filing system in a manner that corresponds with the standard for all Extension offices and coordinate office tasks with other county staff as necessary. Maintain office inventory of publications, office supplies and materials as needed. Percentage of time 30 Duties/Responsibilities Assist County Extension Coordinator with personnel procedures. Maintain consistent and effective work habits to make efficient use of time and resources. Budget allocated funds so that equipment, supplies, travel expenses, and other program supports are within limits and seek additional resources for programs. Percentage of time 30 Duties/Responsibilities Perform specific tasks and assume leadership for certain program areas as specified by the District Extension Director or County Extension Coordinator. Conduct all duties in accordance with The University of Georgia Cooperative Extension Equal Opportunity plan that ensures all educational programs, assistance, and materials to all people without regard to race, ethnicity, national origin, color, gender, sexual orientation, religion, age, disability or veteran status. Percentage of time 10 Contact Information Recruitment Contact Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name Tiffany Coles Recruitment Contact Email Recruitment Contact Phone Posting Specific Questions Required fields are indicated with an asterisk ( ). This position is located in the Barrow County Georgia area. Are you willing to work at this location? (Open Ended Question) Applicant Documents Required Documents Resume/CV Cover Letter List of References with Contact Information Optional Documents Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR . The University of Georgia is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ethnicity, age, genetic information, disability, gender identity, sexual orientation or protected veteran status.