BADGING ADMINISTRATIVE ASSISTANT

Overview

Location:

Dulles International Airport - 44965 Aviation Drive, Suite 305, Dulles, VA 20166

FLSA Status: Non-Exempt

Reports to: Badging Team Lead or Manager

Schedule: Full-Time, Must be available during assigned shifts

Job Summary:

ABM Aviation is seeking a detail-oriented and highly organized Badging Compliance Administrative Assistant to support airport security credentialing processes. This role is responsible for managing the intake, review, and submission of documentation required by the Metropolitan Washington Airports Authority (MWAA) and U.S. Customs and Border Protection (CBP) . The position plays a key role in ensuring compliance with federal, state, and airport authority regulations and supports our hiring and onboarding operations.

Essential Duties and Responsibilities:

Prepare and complete security badging packets for new hires and renewals

Organize and assemble required documents for review and compliance verification

Submit finalized packets (including two forms of ID) to team lead for QA and CBP submission

Support scheduling of appointments for fingerprinting, SIDA badge issuance, and document pickup

Maintain and update applicant profiles in QuickBase and other data systems

Coordinate with the recruiting team to align badging with onboarding timelines

Assist with general office administration, including correspondence, calendar management, filing, and reporting

Prepare memos, invoices, reports, and other documentation using Microsoft Office

Serve as a point of contact at the front desk, greeting visitors and directing inquiries

Perform additional administrative and compliance-related duties as assigned

Required Qualifications:

High school diploma or equivalent required; associate's or bachelor's degree preferred

Minimum 1 year of experience in an administrative support role

Typing speed of at least 45 words per minute

Proficient in Microsoft Word, Excel, Outlook; experience with QuickBase is a plus

Excellent attention to detail and organizational skills

Ability to maintain confidentiality and manage sensitive information appropriately

Strong verbal and written communication skills

Ability to work independently and in a team in a fast-paced environment

Compliance and Legal Requirements:

Must be at least 18 years of age

Must be legally authorized to work in the United States

Must pass a pre-employment drug screening

Must successfully complete a 10-year background check to obtain a SIDA badge and, if applicable, CBP Customs Seal

Must comply with all applicable federal and local laws.

Work Environment and Physical Demands:

Office-based environment with moderate noise levels

May require standing, walking, using hands, and lifting up to 25 lbs for up to two-thirds of the work shift

Reasonable accommodations will be made for qualified individuals with disabilities

Workplace Expectations:

Adhere to company policies outlined in the Employee Handbook, including the Zero Tolerance for Discrimination and Harassment Policy

Maintain professional dress and grooming standards in line with company policy

Wear assigned airport ID/SIDA badge at all times while on duty

Equal Opportunity Statement:

ABM Aviation is an Equal Opportunity Employer. We make employment decisions based on merit and business needs, and do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, or any other status protected under federal, state, or local laws. We are committed to providing reasonable accommodations to applicants with disabilities.

Benefits:

ABM offers a comprehensive benefits package including medical, dental, vision, 401(k), paid time off, and more.

Learn more at: ABM Team Member Benefits Staff & Management

REQNUMBER: 119733

ABM is proud to be an Equal Opportunity Employer qualified applicants without regard race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran or any other protected factor under federal, state, or local law. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call . We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.