Office Manager - Volvo Cars Westport Job Type: Full-time
Location: Westport, CT
About Us: Our Volvo dealership in Westport, CT, is dedicated to providing an exceptional automotive experience. We are seeking a highly organized and detail-oriented
Office Manager to oversee daily office operations, financial transactions, and administrative functions to ensure smooth dealership operations.
Key Responsibilities: - Financial & Accounting Support:
- Process accounts payable and receivable, including reconciling invoices and payments.
- Manage payroll, including timekeeping and reporting.
- Assist with financial reporting, bank deposits, and general ledger entries.
- Work closely with the accounting team to ensure compliance with financial procedures.
- Administrative Management:
- Oversee office operations, ensuring a well-organized and efficient work environment.
- Maintain dealership records, including sales documents, employee files, and compliance paperwork.
- Coordinate with HR regarding onboarding, benefits administration, and personnel documentation.
- Manage office supplies, vendor relationships, and general facility needs.
- Customer & Employee Support:
- Serve as a point of contact for employees regarding office-related matters.
- Assist with customer inquiries and ensure a professional, welcoming environment.
- Coordinate dealership events, meetings, and team-building activities.
Qualifications: - Previous experience in office management, preferably in the automotive industry.
- Strong knowledge of accounting principles and dealership operations.
- Proficiency in DMS systems (such as CDK, Reynolds & Reynolds, or Dealertrack) is a plus.
- Excellent organizational, problem-solving, and multitasking abilities.
- Strong communication skills and ability to work collaboratively with all departments.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
Benefits: - Competitive salary based on experience.
- Health, dental, and vision insurance.
- 401(k) with employer match.
- Paid time off and holiday benefits.
- Employee discounts on vehicles and services.
If you are a proactive and detail-oriented professional looking to join a dynamic team, we encourage you to apply today.