Attendance Secretary

OTTUMWA COMMUNITY SCHOOLS

Ottumwa, Iowa

POSITION TITLE: School Secretary, morning shift only - OHS attendance office

REPORTS TO: Building Principal

Purpose Statement:To assure the smooth and efficient operation of the school office so that the office's maximum positive impact on the education of children can be realized.

QUALIFICATIONS:

1. Advanced secretarial training preferred or 3-5 years of successful secretarial experience
2. Excellent computer skills required
3. Excellent telephone and public relations required
4. Must be able to establish a good rapport with students, staff and parents
5. Must type 60 wpm
6. Such alternatives to the above qualifications as the Board may find appropriate and acceptable

PERFORMANCE RESPONSIBILITIES:

1. Handles all telephone, mail, and receptionist duties for assigned area.
2. Establishes a warm and pleasant office atmosphere for students, staff and parents while performing other assigned duties.
3. Performs typing, printing and distribution of correspondence, staff bulletins, and special permission transfers between schools.
4. Collects book fees.
5. Orders and checks in all media materials.
6. Prepares and ends forms for equipment repairs.
7. Completes accident reports, sending copies to the proper persons, students and employees.
8. Prepares all purchase orders.
9. Prepares students' monthly attendance reports and year-end attendance reports.
10. Prepares teachers' monthly attendance reports
11. Types year-end reports, maintenance requests, newsletters, etc.
12. Types teacher evaluations
13. Maintains student transfers and records.
14. Maintains budget records.
15. Administers medications to students in accordance with Board policies.
16. Prepares and makes bank deposits.
17. Registers new students.
18. Administers first aid.
19. Orders all supplies and stores them for the year.
20. Keeps class lists updated.
21. Performs other tasks as assigned by administration.

PHYSICAL DEMANDS:

Never

0%

Occasional

1-32%

Frequent

33-66%

Constant

67% +

A.

Standing

X

B.

Walking

X

C.

Sitting

X

D.

Bending/Stooping

X

E.

Reaching/Pushing/Pulling

X

F.

Climbing/Stairs

X

G.

Driving

X

H.

Lifting (10 lbs.)

X

I.

Carrying (20 feet)

X

J.

Manual Dexterity Tasks

Telephone

X

Computer

X

Other

K.

Working Conditions

Inside

X

Outside

X

Extremes of

Temperature/Humidity

X

All of the above duties and responsibilities are essential job functions subject to reasonable accommodation. All job requirements listed indicate the minimum level of knowledge, skills and/or ability to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities or requirements. Individuals may be required to perform any other job-related instructions as requested by their supervisor, subject to reasonable accommodation.

Terms of Employment:

209-day secretarial position.

Salary based on negotiated Master Contract

Evaluation:

Performance of this job will be evaluated in accordance with provisions of the Board's policy on Evaluations of Support Services Personnel.

Date: 8/6/92, Revised 2/97, 12/07, 5/19