Attendance Secretary

Position Type:
Secretarial/Clerical/Secretary

Date Posted:
4/25/2025

Location:
Marion High School

Date Available:
08/04/2025

Closing Date:
07/18/2025

District:
Marion Community Schools MARION COMMUNITY SCHOOLS
Marion, Indiana
Job Description

Position Title: High School Support Secretary - Attendance FSLA Status: Non-Exempt

Responsible To: Executive Assistant Supervises: N/A

Evaluated by: Assistant Principal Benefit Level: B

Terms of Employment: 189 days Category: Clerical
At Will - no contract

Evaluation Period:

• Formative evaluations throughout the school year as per MCS Performance and Assessment procedures
• Annual summative evaluation prior to May 30

Purpose of the Position: Track the attendance of all students in grades 9-12 to ensure optimal attendance and to be sure students are in compliance with state attendance laws.

Classified as Confidential Employee: Functional responsibilities or knowledge in connection with the issues involved in dealings between the school corporation and its employees require strict adherence to confidentiality.

Minimum Requirements: The following qualifications represent the minimum requirements necessary for an individual to perform this position effectively.

• High School Diploma, GED or Equivalent

• Ability to communicate in a clear and positive way to parents, staff and students
• Proficient technology and keyboarding skills
• Good public relations skills

Essential Functions of the Position: The following functions have been determined by Marion Community Schools to be essential to the successful performance of this position.

• Handle correspondence to teachers, parents, judges, and probation and welfare offices.

• Input nurse's daily sheet, due processes, suspension school, suspensions, withdrawals, homebound students, detention center, treatment centers, field trips, and ISS.
• Take calls from parents regarding student absences; make follow-up calls to parents regarding student attendance.
• Prepare student attendance folders.
• Assess truancies and process all paperwork.
• Write readmit slips, appointment slips and messages to students.
• Send messages to faculty and counselors from parents.
• Generate all attendance reports as scheduled and maintain spreadsheets of reports.
• File records.
• Supervise office aides.
• Assist local law enforcement and probation department regarding student records when requested.
• Maintain daily sign out sheet.
• Communicate with Assistant Principals and TCTC regarding student attendance.
• Assist senior guidance counselor with the attendance issues of seniors and keep senior attendance reports.
• Serve on high school attendance committee.

Secondary Functions of the Position: The following functions, while important and necessary to the position, have been determined by Marion Community Schools to be marginal to the successful performance of this position.

• Provide assistance to the receptionist as needed.
• Perform other duties as assigned and as may be necessary by the Building Principal and Superintendent.

Knowledge of:

• Policies, procedures and functions of office administration
• Applicable software and applications

Ability to:

• Plan, organize, and schedule priorities.
• Use independent judgment and initiative in making sound decisions and in developing solutions to problems.
• Discreetly handle confidential and politically sensitive matters.
• Make independent decisions in accordance with established policies and procedures.
• Tactfully and courteously respond to requests and inquiries/complaints from the general public and staff.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with students, staff and the
• Community.

Equipment Used:

• General Office Equipment (computer, telephone, copier, fax machine)
• Push-to-Talk radio

Place Where Work is Performed:

• Marion High School

Physical Demands:

• Must be able to sit and/or stand for long periods of time.
• Must be able to stoop, kneel or crouch.
• Must be able to hear and speak clearly.
• Must be able to lift items of 20 lbs. occasionally.

How this Job Description was developed:
This job description was developed by the HR Department in conjunction with the Building Principal.

Marion Community Schools assures Equal Employment Opportunities for job candidates and employees. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. This job description is intended to accurately reflect the position activities and requirements. However, management and administration reserves the right to modify, add, or remove duties and assign other duties as necessary. It is not intended to be and should not be construed as an all-inclusive list of all the responsibilities, skills, or working conditions associated with the position.

I have read and agree to the expectations of this job description.

Signature Date