Position Type: Clerical
Date Posted: 3/14/2025
Location: Navarro High School
Date Available: 04/01/2025
District: Navarro ISD
Primary Purpose: Provide administrative support to athletic director and sports coaches including preparation of presentations, budget, minutes, tracking, calendar management, travel and room arrangements and correspondence to staff, parents, students and community members. Secure gate workers for all athletic events.
Qualifications: Education/Certification High School diploma or GED Certificate
Acceptable Criminal Background check and Fingerprinting results
Valid Texas Driver's License
Special Knowledge/Skills: Knowledge of school district organizations, operations and administrative policies.
Knowledge of bookkeeping, petty cash and cash handling procedures.
Proficient in keyboarding, word processing, and file maintenance skills.
Proficient in preparing and maintaining accurate records.
Excellent organization, interpersonal, verbal and written communication skills.
Ability to use office machines, computers, computer peripherals and software programs.
Ability to use personal computer and software to develop spreadsheets, databases and word processing documents.
Ability to communicate effectively with board, superintendent, staff and general public.
Ability to deal with sensitive situations and maintain a high level of confidentiality.
Ability to multitask and interact with customers simultaneously.
Experience: Two years secretarial experience, preferably in a public education environment
Major Responsibilities and Duties Records, Reports and Correspondence: - Submit UIL Varsity Sport Eligibility forms to designated UIL chairperson prior to deadline.
- Provide accurate and professional communication to parents, students, district employees and general public regarding NISD athletic events.
- Assist in communication with schools participating in NISD tournaments, games and meets.
- Secure gate workers for all athletic events with required number of gate keepers.
- Deliver gate boxes with appropriate money to workers along with pay sheets for workers
- Arrange to pick up or have administration pick up gate boxes at the end of events, lock away, process gate boxes the following day.
- Prepare required documents for banking if change is needed to maintain the appropriate amount of cash in each box.
- Complete financial report for each event. Calculate financial summary for district tournaments. Deposit money to safe for Central Office pick up or hand carry to CO.
- Process pay sheet for workers and send to C.O. for payment.
- Process officials pay sheet, verify the correct amount is being charged and approve official pay in Arbiter for payment.
- Prepare, sell and distribute NISD athletic season passes.
- Maintain and update senior citizen database; prepare and distribute senior citizen athletic passes.
- Order all awards and trophies for each sporting event.
- Arrange parent night event for all sports.
- Process all athletic requisitions for entry fees, student meals, coaches and student travel.
- Coordinate facilities, prepare programs and certificates and order student awards for fall and spring sports banquets.
- Coordinate Parent Night and for all sports including scheduling photographers, announcers and florist.
- Post athletic information on web page regarding ticket purchase information for games.
- Request payment due to other schools for playoff games.
- For playoff games held here, prepare financial reports and UIL Payments and send invoices to other school requesting amount due to NISD.
- Follow-up on any outstanding entry fees for all NISD tournaments and meets.
- Set up and maintain folders on all sports, containing copies of schedules, eligibility forms, PAPs, official fees, etc.
- Maintain physical and electronic documents, files and records for athletic department.
Supervisory Responsibilities: Gatekeepers at athletic events
Working Conditions Mental Demands/Physical Demands/Environmental Factors:
Work with frequent interruptions
Maintain emotional control under stress
Repetitive hand motions, prolonged use of computer
Occasional prolonged and irregular hours
The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.