Associate Director of Administration & Finance

University Overview

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The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Associate Director of Administration & Finance

Job Profile Title

Associate Director D, Research, Administration

Job Description Summary

The Associate Director of Division Administration and Finance
(ADAF) will oversee the non-clinical and support
clinical administrative and financial activities of the Division of Pulmonary, Allergy and Critical Care (PACC) in the Department of Medicine including $36M annual budget in grants, gifts, endowments and other university funds.
This person will have full responsibility for the administration of research-related funds, gift and endowment funds, and other operating funds within PACC. The ADAF will also provide support to the DDA on clinical financial
activity. The ADAF will provide high level review of all PACC research funding on a monthly basis, provide financial oversight and planning which includes the annual budget process, monitoring, managing, reporting and
projecting expenses during the year and taking the lead to prevent or solve financial issues as they arise. The candidate will direct and manage all business processes for faculty and personnel including managing salaries;
purchasing; budget administration; pre and post award grant administration, including day-to-day business operations. This position will provide leadership, professional development and supervision to grants manager(s), grants coordinator and other business office staff.
The ADAF will strategize with faculty and fellows on financial management of their research portfolios; suggest funding opportunities, advise on potential funding issues; will work on the more complicated grants including
training grants and program project with multiple sub-contracts. Ongoing responsibilities include (1) oversee the development and administration of grants and operational budgets and manage post award activities including
account setup, monitor and review of all sponsored projects expenditures including fund projections; (2) monitor and enforce compliance with sponsor guidelines and OMB Uniform Guidance; (3) maintain salary grids to ensure
faculty and staff are paid correctly; (4) review and pre-certify all effort reports of faculty and staff. Administrative oversight of human resource functions, payroll and procurement approvals.
Additional duties can also include provision of business services: computing services; facilities management; recruitment; interfacing with a large number of collaborators in the US and globally, and overseeing material
transfers, IRB, and IACUC submissions.
The ADAF will report to the Chief Academic and Research Officer and Director of Research Administration for the Department of Medicine and have an indirect reporting relationship the Division Chief.

Job Description

Job Responsibilities
•   ADAF - D
The Associate Director of Division Administration and Finance
(ADAF) will oversee the non-clinical and support
clinical administrative and financial activities of the Division of Pulmonary, Allergy and Critical Care (PACC) in the Department of Medicine including $36M annual budget in grants, gifts, endowments and other university funds.
This person will have full responsibility for the administration of research-related funds, gift and endowment funds, and other operating funds within PACC. The ADAF will also provide support to the DDA on clinical financial activity. The ADAF will provide high level review of all PACC research funding on a monthly basis, provide financial oversight and planning which includes the annual budget process, monitoring, managing, reporting and
projecting expenses during the year and taking the lead to prevent or solve financial issues as they arise. The candidate will direct and manage all business processes for faculty and personnel including managing salaries; purchasing; budget administration; pre and post award grant administration, including day-to-day business operations. This position will provide leadership, professional development and supervision to grants manager(s), grants coordinator and other business office staff.
The ADAF will strategize with faculty and fellows on financial management of their research portfolios; suggest funding opportunities, advise on potential funding issues; will work on the more complicated grants including
training grants and program project with multiple sub-contracts. Ongoing responsibilities include (1) oversee the development and administration of grants and operational budgets and manage post award activities including account setup, monitor and review of all sponsored projects expenditures including fund projections; (2) monitor and enforce compliance with sponsor guidelines and OMB Uniform Guidance; (3) maintain salary grids to ensure
faculty and staff are paid correctly; (4) review and pre-certify all effort reports of faculty and staff. Administrative oversight of human resource functions, payroll and procurement approvals.
Additional duties can also include provision of business services: computing services; facilities management; recruitment; interfacing with a large number of collaborators in the US and globally, and overseeing material transfers, IRB, and IACUC submissions. The ADAF will report to the Chief Academic and Research Officer and Director of Research Administration for the Department of Medicine and have an indirect reporting relationship the Division Chief.
•   ADAF - E

In addition to the responsibilities above the ADAF -E will have a greater lead in meeting with Director of Division Administration and Division Chief to review priorities and budget targets. Also as, point of contact for all faculty and staff regarding specific HR issues, time off, FMLA, performance management/ discipline, position discontinuation, departmental, School and University policies in collaboration with Director of Division Administration.
Qualifications

ADAF - D

Bachelor of Science and 5 to 7 years of experience or equivalent combination of education and experience is required. Masters degree preferred.

ADAF - E

Master of Science and 5 to 7 of experience or equivalent combination of education and experience is required.

Job Location - City, State

Philadelphia, Pennsylvania

Department / School

Perelman School of Medicine

Pay Range

$61,046.00 - $130,000.00 Annual RateSalary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits
•   Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
•   Tuition : Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
•   Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
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