Associate Director

Req : 239720 Department: SCHOOL OF PUBLIC POLICY & GOVERNANCE Appointing Department Web Address: Posting Date: 10/17/2024 Closing Info: Open Until Filled Salary: $7,500 - $9,000 per month Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty. The School of Public Policy & Governance has an outstanding opportunity for an Associate Director of Finance & Administration to join their team. The Evans School of Public Policy & Governance, is dedicated to enhancing the capacity of leaders and managers in the public, nonprofit, and private sectors. We are guided by our purpose ( ) to inspire public service and democratize public policy by advancing a mission of educating leaders, generating knowledge, and hosting communities to co-create solutions to pressing societal problems, driven by values of equity, service, and courage. In the spirit of public service, the Evans School's approach to policy and management education is rigorous, hands-on, and professionally relevant. Acting professionally within the school is reflected by being consistent with these values. The Associate Director of Finance & Administration is a pivotal role within the Evans School and requires the ability to be both a strategy thought partner as well as manage the day-to-day of finance and administration, including oversight of the success of the finance and administration team. The Evans School's operating budget is supported by a variety of funding sources. All academic and many other operating expenses for the school are split between these sources (GOF, DOF, gift and fee-based funds). The Evans School has no academic departments, has very few operational costs that are aligned one-to-one with a degree program and fee-based programs and state-supported programs share costs. This creates an efficient operating environment but creates a more complex environment for the Director, Finance and Administration who must be responsible for the appropriate use of University funds. In addition to the complexity of the School's operational and funding model, the Associate Director of Finance & Administration must also be aware of the UW's administrative, operational and human resources policies and procedures to effectively ensure proper use of fiscal resources. Not only does this position need to understand and comply with these policies, procedures and guidelines, but this position must interpret these often complicated and vague regulations in a manner that assists the School in achieving its goals timely, efficiently and with the lowest impact of bureaucracy. The wide breadth in types of funds that are administered by this position adds to the sophistication of knowledge and skills required. POSITION DIMENSIONS AND IMPACT TO THE UNIVERSITY The quality and effectiveness of the work of the Associate Director of Finance & Administration directly impacts the ability of the Assistant Dean, Finance and Administration of the Evans School to focus on high level strategic actions and planning activities. Reliance on the Associate Director of Finance & Administration to ensure that effective and efficient financial operations of the school are maintained allows the school's administration to advance strategically. Additionally, quality and timely reporting from the Associate Director of Finance & Administration enables nimble responses by the school's operational managers and the school's administration to both opportunities and challenges and helps the school and the University avoid major compliance risks. This position is critical to the timely alignment of resources to operational and strategic needs of the school and is therefore critical to the success of the school which is a strategic priority for the University. A key role for this position in the next few years is to help the School implement the UW's Workday Financial Shared Services System, initially begun in FY2024. This will include planning for future state business processes, ensuring staff understanding of shared services environment, and align policies, processes, and tools and monthly reporting. The individual in this role will need to be a change champion and end user advocate to support a successful user experience going forward. POSITION PURPOSE Reporting to the Assistant Dean for Finance and Administration (ADFA), Associate Director of Finance & Administration is responsible for the school's financial planning and management, budget development, monitoring, reporting, long-range forecasting, Dean's level grant and contract fiscal oversight, and policy setting regarding fiscal procedures for annual budgets across all funding sources worth approximately $25 million. This position works to integrate and rationalize the financial reporting, decision-support and forecasting systems required by the School to manage its resources. The Associate Director of Finance & Administration performs and coordinates School wide research and financial analysis in the areas of institutional effectiveness, strategic planning and financial management. This position has a wide range of responsibilities such as financial reporting, preparing complex analyses for special projects, and providing operational assessments. Together with the ADFA, this position will develop, conduct research and analyze data for decision making and policy implementation in areas including (but not limited to) modeling and financial forecasting, resource utilization, institutional and instructional costs and productivity, and benchmarking studies. This position will also be responsible for producing regular financial reports and presentations to the ADFA and the Dean. This position manages, supervises, and supports the team responsible for providing support for fiscal operations in the school, including budget development and the administration and financial management of state, fee based and certificate program budgets, grants and contracts, procurement, gifts, endowments, scholarships, self-sustaining activities and discretionary funds. The Director will work with the ADFA to manage this funding, and will design, develop, and oversee financial accounting and reporting systems that feed into the school's overall financial reporting. DUTIES AND RESPONSIBILITIES Financial Management - 35% Provides guidance and strategic partnering to the Assistant Dean, Finance and Administration regarding fiscal management, planning of annual budgets and operating plans that supports mission, strategic goals, and core values of the school. Coordinates the school's internal annual budget process. Leads the School's annual Provost Budget Submission process including the preparation, submission and management of state budget and budget revisions to the Office of Planning and Budgeting. Maintains and improves financial reporting systems to optimize the School's ability to manage financial performance within the UW activity-based budgeting environment. Holds budget authority and responsibility for developing and managing budget for finance and administration. Acts as a resource for the school on university financial systems, policies, and practices. Research and prepare budget proposals, narrative analysis and reports for expanding services and/or undertaking new projects, determine fiscal impacts and prepare budget models. Prepares financial forecasts and leads long-range financial planning. Maintains awareness of relevant national and state trends such as on research funding and academic finances. Provide oversight and sponsored project expertise and leadership to meet all pre- and post-award management requirements. Lead the effective and efficient administration of sponsored projects throughout the entire life-cycle, focusing on regulatory compliance, assessment and mitigation of business risk, and enforcement of sponsor/donor and UW/Evans policies and procedures. Oversee the delivery of high-quality, customer-focused sponsored project management services, interacting with staff and faculty to facilitate successful sponsored project planning and administration Serve as proposal manager during periods of high proposal submission volumeBusiness Planning Leadership - 25% Directs the preparation, implementation, and interpretation of business analyses for existing programs and new programs, including assessment of staffing needs, financial impact, immediate and future growth, as well as communication to stakeholders. Provides decision support to the Dean and leaders in developing School policy and position statements. Leads business and operational planning, including projected benefits and consequences of decisions. Helps support an open communication pathway for School through one-on-one and group meetings. Contributes to the implementation and assessment of the School's strategic plan. Designs, develops, and manages financial tracking, accounting, and reporting systems. Manages and prepares reports for School leadership and others regarding the School. Translates complex financial data into general summaries directed toward a diverse audience . click apply for full job details