Office Assistant - Community Ambassador / Reception & Meeting Coordinator
Location: Plano, TX, Monday - Friday, 8 am - 5 pm, $25-26 p/h
We're looking for a polished, proactive, and people-focused Office Assistant to serve as the face of our Plano office-someone who brings energy, professionalism, and attention to detail to every interaction. This is not an Office Manager role, but it requires someone with strong initiative, hospitality instincts, and a "can-do" attitude to support a dynamic, high-end workplace serving internal teams, executives, and international clients alike. Expert in Microsoft Office Suite (PowerPoint, Excel, Outlook, Word); tech-savvy.
As our Community Ambassador / Reception & Meeting Coordinator, you'll be responsible for delivering a seamless and welcoming experience to employees and guests, maintaining an organized and operationally ready office environment, and coordinating day-to-day logistics with finesse.
What You'll Do:
- Greet and assist all guests and clients, ensuring proper check-in through Envoy (iPad or app)
- Conduct morning and end-of-day walkthroughs to ensure office readiness
- Maintain cleanliness and order across all common areas, offices, and meeting spaces
- Manage inventory, supplies, and provisioning; place timely orders and restock throughout the day
- Coordinate conference room bookings and assist with scheduling and logistics for internal and external meetings
- Support office events and client visits with professionalism and hospitality
- Monitor FedEx deliveries, and office access cards, and assist with reporting and logs
- Execute catering orders and provide support for executive-level events and meetings
- Partner with Property Management and internal teams to ensure operational requests are completed efficiently
What You Bring:
- 3-5 years of experience in an administrative, reception, or facilities support role within a corporate office setting
- Highly organized with excellent time management and multitasking skills
- Expert in Microsoft Office Suite (PowerPoint, Excel, Outlook, Word); tech-savvy and eager to learn
- Friendly, polished, and professional presence-comfortable working with executives and high-profile visitors
- Strong communication skills, problem-solving mindset, and the ability to work independently
- Dependable, reliable, and flexible-you're the person who gets things done and keeps everything on track
If you're a go-getter who loves creating a warm, organized, and well-run office environment-we want to meet you. Apply now and be the heartbeat of our Plano office.