Assistant School Business Administrator

Position Type:
Administration/Business Administrator

Date Posted:
3/19/2025

Location:
District Office

Date Available:
Immediately

Closing Date:
Until Filled
Assistant School Business Administrator

1.0 FTE - DISTRICT

AVAILABLE IMMEDIATELY

THE POSITION
The primary goal of the Assistant Business Administrator is to assist the School Business Administrator in the operation of the Business Office and in maintaining fiscal planning and implementation. In addition, the candidate will support administrative personnel in the use of business information systems which include: budgeting/purchase order system, transportation system, cafeteria point of sales, free and reduced lunch applications and facility scheduling. Will also assist with budget, state, federal and local reports and oversee the district's building program.

QUALIFICATIONS REQUIRED

1.School Business Administrator Certificate or eligibility.
2.Degree in Business Administration or Accounting preferred.
3.Strong technical skills and computer proficiency.
4.Assist with the annual audit and any other audits that may be assigned.
5.Knowledge of grants and applicable local, state, and federal compliance requirements.
6.Familiarity with school budget development and G.A.A.P.
7.Familiarity with Public School Contracts Law and purchasing procedures.
8.Strong organizational, interpersonal and communication skills.
9.Experience in a school business office preferred.
10.Experience in school construction a plus.
11.Performs other duties as assigned by the Superintendent or designee.
12.Required criminal history background check and proof of U.S. citizenship or legal resident/immigrant status.

JOB DESCRIPTION

POSITION TITLE

Assistant School Business Administrator and Assistant Board Secretary

MINIMUM
QUALIFICATIONS

School Business Administrator Certificate. Computer literate in financial accounting and spreadsheet software. Strong background in accounting & finance, construction management and information technology. Such alternatives to the above qualifications as the Board may find appropriate and acceptable. Required criminal history background check and proof of U.S. citizenship or legal resident alien status.

REPORTS TO

School Business Administrator and Board Secretary

JOB GOAL(S)

To ensure that the school district realizes maximum benefit from prudent expenditures and investments.

JOB RESPONSIBILITY AND AUTHORITY

Supervise Business Office staff and Transportation staff.

PRIMARY RESPONSIBILITIES

1.

Assist in the supervision of the daily operations of the Business Office.

2.

Assist Business Administrator in the financial management of the school system, including budget methods, format, presentation and controls.

3.

Oversee production of monthly accounting of all income and expenditures.

4.

Assist Business Administrator in the projection of revenue and expenditure, preparation of prospective for bond sales, and management of short-term investment portfolio.

5.

Assume responsibility for insurance records and insurance accounting.

6.

Prepare and submit to the Business Administrator such reports as the Business Administrator may request or require.

7.

Supervise the purchase of all materials and preparation of bid specifications.

8.

Supervise the transportation department and ensure the safe transportation of all district students for daily instruction programs and extracurricular activities.

9.

Assist in maintaining a continuous internal auditing program for fund accounts.

10.

Supervise the Free & Reduced Lunch Program.

11.

Coordinate and oversee capital projects; manage state reporting requirements.

12.

Supervise information technology and database management.

13.

Assist Business Administrator in supervising and evaluating staff.

14.

Assist in the preparation of financial agenda items for Board meetings.

15.

Assist in carrying out all duties of the School Business Administrator/Board Secretary according to N.J.S.A. 18A17-14.1-3 and Board Policy 1320.

16.

Assume the responsibilities of Board Secretary when required.

17.

Serve as Public Agency Compliance Officer for district and Co-Safety Officer.

18.

Other duties as assigned for the efficient operation of the Business Office to increase effectiveness and reduce costs for the ultimate benefit of the educational program.

WORKING RELATIONSHIPS OF THE POSITION To maintain effective relationships with parents, students, administrators, support staff members and the community at large.

TERMS OF EMPLOYMENT 12 Months
Salary to be determined by the Board