Category:: Professional
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Department:: Registrar's Office
Locations:: Schenectady, NY
Posted:: May 14, 2025
Closes:: Open Until Filled
Type:: Full-time
Position ID:: 188146
About SUNY Schenectady County Community College:
SUNY Schenectady County Community College (SUNY Schenectady) is one of the State University of New York's finest two-year colleges located in upstate New York's vibrant and growing Capital Region, with easy access to Boston, NYC, the Adirondack and Catskill Mountains, Montreal and scenic Hudson Valley, all of which are just a few hours away. SUNY Schenectady is a premier college that provides quality, comprehensive education for transfer, career, training and workforce development to a diverse population in a student centered environment. The College offers more than 50 transfer and career programs in science, aviation, culinary, music, and liberal arts, and serves more than 5,000 students. We take pride in being an urban campus with a small town feel.
Job Description:
SUNY Schenectady County Community College is seeking a full-time Assistant Registrar to join their team. Reporting to the Registrar, the Assistant Registrar is an essential part of a collaborative office environment in the Registrar's Office, supporting academic operations that require the use of the student information system (Banner). This position provides functional expertise in the use of the student information system, familiarity with program requirements, and knowledge of policies and procedures related to academic policies and procedures within the Registrar's Office. The Assistant Registrar assists with the daily operations of the Registrar's Office. This position is also responsible for processing graduation applications for clearance, course scheduling, maintenance of academic documentation, and assistance with registration and advisement services and providing associated reports as needed. This is a full-time, twelve-month position that reports to the Registrar and is a member of the Union of Faculty and Professionals. The position may include occasional evening or weekend assignments.
Responsibilities:
- Under the supervision of the Registrar, creates and maintains the master course schedule through close coordination with college Deans.
- All duties associated with the graduation process including, but not limited to, identifying potential graduates, verifying student adherence to all graduation requirements, the management of graduate status in the student information system, and the printing and distribution of diplomas.
- Responsible for exception processing within DegreeWorks.
- Provide campus training as new software functionality is introduced in DegreeWorks.
- Complete graduation audits utilizing DegreeWorks and assist with other preparation for commencement.
- Create, maintain, and improve business processes using new and existing technology to streamline the evaluation process and provide a higher level of service to both students and faculty.
- Prepare summary reports related to Registrar Office operations.
- Assist the Registrar with day-to-day operation of the office and assume administrative responsibilities in the absence of the Registrar.
- Other duties as assigned by the Registrar.
Requirements:
Minimum Qualifications:
- Bachelor's degree.
- Must be proficient in using computers for daily tasks, including email communication, document creation (Word), spreadsheet management (Excel), and database management.
- Excellent organizational and interpersonal skills.
- Excellent communication skills.
- Able to work well on a team.
- Must enjoy working in a fast-paced environment, display an aptitude for technology, think analytically, and be easily adaptable to change.
- Commitment to the philosophy of the comprehensive community college.
Preferred Qualifications:
- Master's degree in a related field.
- Knowledge and experience with DegreeWorks
- Two years of experience in a higher education setting
- Familiarity with Banner or other SIS
Special Information:
- VISA sponsorship is not available for this position
- Offers of employment will be conditional based on the successful completion of a background check and verification of official college transcripts and certifications.
Additional Information:
Salary: $53,201
At SUNY Schenectady, salary is only one aspect of your compensation package.
Benefits and perks:
As a full-time team member here, you'll enjoy:
- Comprehensive health care coverage
- Dental and vision coverage
- A choice of retirement systems
- A deferred compensation program
- Professional development opportunities
- Two on-site childcare providers (dependent on availability)
- Discounted YMCA health club membership
- Plus additional savings programs and perks.
Application Instructions:
Applications Due By: Applications accepted until position is filled.
If you need a disability-related accommodation to apply to this position, please contact the Human Resources Office at or .
Applicants must submit the following documents to be considered for this position:
- Cover letter
- Resume
- Completed SUNY Schenectady Employment Application
- References: Please provide three professional references which include name, title, and contact information
CAMPUS SAFETY REPORT
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the College's crime statistics for the past three years; and the availability regarding the College's current campus security policies. SUNY Schenectady County Community College's Annual Security Report is available here .
SUNY Schenectady is an Equal Opportunity Employer. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United Stated and to complete the required employment eligibility verification form upon hire.