Assistant Purchasing Director

One of ten most beautiful places in America, the City of Savannah is set within a vibrant and diverse community, filled with charm and great people. We are always looking for hidden gems ready to champion challenges, foster a culture of belonging, and make a difference within the communities we serve. Are you looking for a career with purpose? Are you looking to positively impact the lives of our citizens? This position manages city-wide procurement functions including formal bid solicitations, contract management, purchase orders, policy improvements and analysis. Supervises, directs, and evaluates assigned staff, processing employee concerns and problems, directing work, counseling, disciplining, and completing employee performance appraisals. Coordinates, assigns and reviews work and establishes work schedules; maintains standards; monitors status of work in progress; inspects completed work assignments; answers questions; gives advice and direction as needed. Manages the procurement of materials, equipment and services for the City. Develops and monitors the purchasing division budget consistent with City and department objectives. Consults with city departments and other governmental agencies on bid specifications, bidder's list, sources of supply, bid submissions; approves award selections and contract supporting documents; processes bonds and insurance papers; prepares contract documents; prepares contract awards and communicates recommendations to the appropriate person. Ensures compliance with applicable laws related to acceptable bids, quotations, and/or procedures. Assist with the development of goals and objectives, and coordinates effective training for City employees for use of p-card, requisition entry, receiving, and how to do business with the City. Reviews, develops, recommends, implements and administers purchasing/p-card policies, procedures and methods to provide for the effective operation of the purchasing division. Assists department heads in developing RFP's (requests for proposals) and RFQ's (requests for qualifications) contract standards and specifications. Actively participates in local, State and/or national professional procurement associations and organizations, including the Osceola County Cooperative Purchasing Program. Develops and operates inventory control systems for all capital assets. Supervises and participates in initial, special and annual inventories to include stores inventory and capital assets; identifies inventory and capital equipment by categorizing and determining value and physically tags inventory/equipment for control purposes. Oversees the disposal of surplus or obsolete equipment, materials, and supplies. Prepares and submits regular reports to department heads, and City Manager or designee as required. Establishes and maintains working relationships with vendors and city departments to ensure responsiveness to requirements and resolves purchasing problems. Responsible to oversee maintenance of the City's vendor database, including entry of new vendors upon receipt of required documentation, e.g., W-9, vendor profiles, business tax receipts, receipt and review of required insurance, state of original corporate status, etc. and reviewing every two years to facilitate updates and to inactivate. Performs other related duties as assigned. Requires Bachelor's Degree in Business or Public Administration or related field supplemented by four (4) years of professional materials management, purchasing or procurement experience, including two (2) years of supervisory experience; or equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities. Prefers Certification as a Certified Public Procurement Officer (CPPO) or Certified Professional Public Buyer (CPPB). Additional Requirements Background investigation, including supervised drug screen, post offer/pre-employment medical screen; and verification of education, certifications, and licenses required prior to employment. Knowledge of the principles and practices of governmental accounting. Knowledge of city budgetary policies. Knowledge of relevant local, state, and federal regulations. Knowledge of relevant computer and software applications. Skill in developing short- and long-range plans. Skill in establishing priorities and organizing work. Skill in coordinating the bid process for city purchases. Skill in management and supervision. Skill in public and interpersonal relations. Skill in oral and written communication