REPORTS TO: Property Manager
DESCRIPTION: Under the supervision of the Property Manager, the Assistant Property Manager is responsible for assisting in all areas defined as a part of the job description, as well as performing property administrator job duties. The Assistant Property Manager will ensure a high level of professionalism and foster positive relationships with tenants.ACCOUNTABILITIES:
Provide full administrative support, including phone support, reports, filing and distribution of correspondence. Coordinate office supplies.
Assist in lease administration activities including abstracts.
Ensure all property files are prepared and maintained in an orderly and logical manner, including leases and contracts.
Prepare and coordinate bid proposals and service contracts
Obtain aging report for management and follow up on all delinquencies.
Ensure invoices are processed in accounting with appropriate back up and according to established procedures.
Coordinate tenant move ins and move outs.
Oversee maintenance of work order and purchase order systems.
Responsible for aspects of development and maintenance of a comprehensive Tenant Service Package, including tenant handbooks, tenant anniversaries, holiday gifts, park events, quarterly newsletters, and training meetings or programs for tenants. Also responsible for ensuring tenant information within data base is current and up to date.
Update and maintain procedures in the property Operation's Procedure Manual under direction of manager.
Ensure Certificates of Insurance for tenants and vendors are up to date.
Oversee the processing of management and maintenance staff hours, expense reports, check requests for review and approval.
Ensure that above standard tenant bill backs for electrical usage, after hours HVAC, and other similar charges are processed in a timely manner.
Assist supervisor with aspects of annual budgets preparation and monthly financial reports, as well as preparation of bank deposits if processed at on site management office
Responsible for leading regular inspections of properties with janitorial and landscape providers and any other service provider as directed by the manager.
Participates in performance oversight of all service contractors who perform contract services.
MINIMUM REQUIREMENTS:
Bachelors Degree preferred
At least 1 year of real estate property management or related experience
Or any similar combination of education and experience
Highly organized and skilled with time management; ability to multi task, detail oriented
Excellent interpersonal skills
Excellent oral and written communication skills. Portrays confidence with both
Ability to work well with others, give and take direction and to interface with decision makers in a professional manner
Self-starter with a positive attitude
Ability to maintain confidential information
Strong customer service skills
Demonstrates initiative and reflects a sense of urgency in daily duties by meeting or improving upon deadlines
Proficiency in Microsoft Office Suite
Base Salary + Performance Bonus