Assistant Principal Admin Assistant

Position Type:
Secretarial/Clerical

Date Posted:
5/1/2025

Location:
Splendora High School Job Title: Secretary to Asst. Principal
Exemption Status/Test: Nonexempt
Reports to: Principal
Primary Purpose:
Ensure efficient operation of school administrative office and provide clerical services for school's administrative staff. Qualifications:
Education/Certification:
High school diploma or GED

Special Knowledge/Skills:
Proficient keyboarding and file maintenance skills
Ability to use software to develop spreadsheets, databases, and do word processing
Ability to maintain accurate and auditable records
Knowledge of basic accounting principles
Ability to follow verbal and written instructions
Ability to perform a variety of tasks often changing assignment on short notice
Effective organizational, communication, and interpersonal skills
Major Responsibilities and Duties:
Records, Reports, and Correspondence
1. Prepare campus communications, correspondence, forms, manuals, reports, purchase orders, and payment authorizations following district standards and requirements. Prepare instructional materials and as requested.
2. Maintain a daily teacher attendance log and records for substitute teachers. Monitor and process time records including leave requests and reports. Compile information and submit to central office according to established procedures and deadlines.
3. Maintain school calendar of events.
4. Compile, maintain, and file all reports, records, and other documents as required. Maintain student records according to established procedures. Reception and Phones
5. Receive incoming calls, take reliable messages, and route to appropriate staff.
6. Assist students, teachers, and parents as needed.
7. Schedule meetings and appointments and maintain calendar for principal. Other
8. Assist with planning, preparation, and setup of faculty meetings and campus activities.
9. Sort, distribute, or deliver mail and other documents.
10. Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.
11. Maintain confidentiality.
12. Follow district safety protocols and emergency procedures. Supervisory Responsibilities:
None

Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Work with frequent interruptions; maintain emotional control under stress