CORE DUTIES AND RESPONSIBILITIES:
Using various financial systems the Assistant Director is responsible for overseeing the team that:
- Monitors financial aid expenditures, obligations and commitments of each office to identify trends in spending of Federal, State, or local funds.
- Projects the expenditures and appropriate enrollment level for childcare financial aid and identifying and documents trends in spending and enrollment which may affect projections
- Prepares monthly billing reports and required financial reports at each period for submission to funders.
- Ensures all expenditures are reported each billing period.
- Reviews and researches expense trends and reconciling transactions by comparing and correcting data.
- Develop financial models, conducting benchmarking and process analysis.
- Review past, future, and comparative performance and developing forecast models.
- Perform cost-benefit analysis; propose cost-cutting measures, where possible; monitor compliance with funder/grantor stipulations such match requirements, budget line-item limits, etc.
- Track expenses and revenues vs. budget and forecast and analyzing fluctuations.
- Lead the closing of monthly and program year accounting periods.
- Identifies financial status by comparing and analyzing actual results with budgets and forecasts.
- Reviews for accuracy and approves direct service payments up to $50,000.
- Recommends actions to program managers by analyzing and interpreting data and making comparative analysis
- Improve financial status by analyzing results; monitoring variances; identifying trends; and recommending actions to management.
- Monitors contract budgets and amend as necessary; assist in the budgets and forecast process.
- Provides appropriate accounting information to managers/program managers when needed.
- Develops analytical and technical skills to increase accuracy and productivity; assist in training other staff to improve and enrich knowledge.
- Maintains communication with program staff for reports, requirements, and projected expenses.
- Develops and maintains professional working relationships with managers within Workforce Solutions, vendors, career office staff, and Houston-Galveston Area Council Staff.
- Develops and document processes and procedures in managing financial aid funds and payments to vendors.
- Ensures unit staff understands and adheres to policies and procedures as well as adherence to contractual obligations, including the allowable use of each funding source
- Assist with other accounting duties and special projects as assigned by supervisor (s).
- Assist in the agency's responses to monitors and responses for the agency's annual audit Attend onsite and offsite meetings as needed.