Assistant Business Systems Analyst, Admissions & Records
MiraCosta College For full details and to apply, go to
Assignment Category: Regular Position
Position Details: One regular, full-time, overtime-exempt position, 40 hours per week, 12 months per year on the San Elijo Campus. This position is funded through Student Success and Support Program (SSSP) grant-funding; the grant funding currently has no end date. The regular work schedule will be 8:00 am 4:30 pm, Monday through Friday, with some flexibility to start earlier or later. Remote work is possible for up to 3 days per week after successfully completing the initial training period and at the discretion of the supervisor. The person selected for this position will be subject to assignment to any district facility during any hours of operation.
The first-level interviews with the screening and interview committee will be conducted via Zoom. The second-level interviews may be in person or via Zoom.
REMOTE WORK:MiraCosta College believes that flexible work enables employees to achieve a more successful balance between work responsibilities and family life. The District offers the opportunity to telework (remote work) for certain positions, depending on the operational needs of the District and the provisions of the telework policy. Probationary and temporary employees are not eligible to telework unless approved by the appropriate vice president. No employee is guaranteed the right to telework. No employee shall be authorized to telework 100% of the time; regular, on-campus presence is expected for all District employees on a weekly basis.
RESIDENCY REQUIREMENT:MiraCosta College Board Policy 7800: Employee Residency requires all classified staff, administrators, and temporary/hourly short-term employees to maintain and permanently reside in a principal place of residence in the state of California that is within two hundred (200) road miles from the employee s regularly assigned district worksite. The purpose of the policy is to promote efficiency and continuity throughout all campus administrative functions, provide students with high-quality assistance and accessibility to all academic and campus services, ensure that students receive an engaging education, and respond to emerging student needs.
The District may consider an individual request to temporarily reside outside of the State of California or outside the 200-mile limit on a case-by-case basis, not to exceed twelve consecutive months.
Salary Range: 25
Compensation: Annual Compensation: $79,280 or $83,602 (step 1 or 2)
Total Annual Compensation: $130,763 or $136,254 (step 1 or 2)
Annual Compensation is based on salary range 25, step 1 or 2 on the 2024-25 classified salary schedule. Initial step placement will be determined based on directly related experience, with annual salary step increases up to step 5. In addition, after five years of district service, employees earn a longevity stipend that increases over time.
Total Annual Compensation includes annual salary, the district s average annual health and welfare benefit cost, and the district s retirement contributions (CalPERS).
Employees must make arrangements to deposit paychecks directly into the financial institution of their choice via electronic fund transfer.
Benefits: MiraCosta College offers an array of benefits to eligible employees.
- The district pays 100% of the cost of medical, dental, and vision insurance for eligible employees and dependents
- $100,000 life insurance policy
- Up to $250 of monthly benefit credits to help pay for various voluntary benefit options, such as supplemental life insurance, disability coverage, dependent care flexible spending account (FSA), and Health Reimbursement Arrangement (HRA).
- Vacation, sick leave, and up to 18 paid holidays
- State pension system retirement benefits (CalPERS)
- Free and confidential employee assistance program
- Wellness Program
- Participation in the District s Early Retirement Program
- Professional Development Opportunities
- Tuition fee reimbursement
Position Term in Months: 12
Application Procedure: To be considered for this position, you must submit the following documents directly in the online system, finish applying, and receive a confirmation number. The submission deadline for the first screening of applications is 11:59 pm on Monday, May 12, 2025.1. Application on which you list all relevant experience.
2. A cover letter addressed to the Screening and Interview Committee specifically describing how your experience and education support your performing the Essential Duties and Other Duties listed in this job posting. Additionally, please include the following:
- list your experience working with student information systems (e.g., PeopleSoft, Banner), and list the name of the systems and the respective organizations where you acquired the experience;
- list your experience reporting using SQL or PS Query;
- list your experience working with the CCFS 320 Apportionment Attendance Report;
- if applicable, describe your experience working with the PeopleSoft system;
3. A current resume or curriculum vitae summarizing your educational background and experience.
4. Transcripts of college coursework that provide evidence of meeting the minimum qualifications as stated in this job posting. Unofficial or legible photocopies are acceptable.
If a degree(s) was earned, the transcripts must state that the degree was awarded. Any degree/coursework used to satisfy the minimum qualifications must be from a postsecondary institution accredited by an accreditation agency recognized by either the U.S. Department of Education or the Council on Postsecondary Accreditation.
If your degree(s) is from a college or university outside of the United States, you must submit a detailed evaluation from a professional evaluation agency. To view a list of agencies approved by the California Commission on Teacher Credentialing, go to
(cl-635) . Transcripts or translations in English still require evaluation to show the U.S. equivalence of your degree.
The screening and interview committee will review application materials for up to three to four weeks following the closing/first screening date. Applicants selected for interview will be contacted by phone; those not selected for interview will be notified by e-mail once interview candidates have been scheduled.
Offer of employment to the person selected for this position is contingent upon 1) successful completion of a pre-placement physical exam at district expense; 2) submission of a current tuberculosis test clearance; 3) proof of eligibility to work in the United States; 4) fingerprint clearance; and 5) approval by the Board of Trustees.
Retired STRS members are not eligible for this position.
Basic Function: Under general supervision, support the evaluation, design, development, testing, documentation, and ongoing maintenance of applications within the College s enterprise systems. Provide technical assistance and training to users on the effective operation and functionality of applications such as Ocelot, DegreeWorks, and CCCApply. Write and execute queries to generate customized reports and data sets that meet the diverse needs of users and responsible for reporting to the National Student Clearinghouse. Assist in preparing annual audits related to admissions and records to ensure compliance with state and institutional policies. Perform related duties as assigned.
Distinguishing Characteristics: Essential Duties & Responsibilities: The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class.1. Exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.
2. Work with users, Business Systems Analysts, and others to define, document, and analyze business requirements and processes and recommend effective technology solutions; work closely with users to define and analyze business and operational problems and develop procedural and reporting changes to complement technology solutions.
3. Write and/or participate in preparing user documentation, written procedures, training guides, manuals and materials on system functionalities and operations for users and support staff; create test scripts and work with users on acceptance testing of application software and interfaces to ensure appropriate functionality, efficient performance, data integrity and effective interfaces with other applications; work with Business Systems Analysts and Application Developers to analyze problems identified during testing and develop required system fixes, changes or corrections.
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