Posting Number:NE
Job Title:Assistant Business Manager
Number of Vacancies:1
About Murray State:Located in the West Kentucky region, Murray State University is a public, comprehensive University which offers a low cost of living, low property taxes, and a four-season climate. Murray has a friendly, small-town atmosphere with locally-owned specialty shops and restaurants, an acclaimed community theater, art guild and award-winning public schools. The area is home to Kentucky Lake and Land Between the Lakes, a 170,000-acre National Recreation Area, which offers a wide-range of activities and amenities for residents and visitors alike. Located in close proximity to major cities and nearby access to Interstate 24, Murray is just a few hours from Nashville, St. Louis, Louisville and Memphis. Learn more about Careers at Murray State University.
About Murray State Benefits:Faculty and staff of Murray State University have access to a comprehensive benefits package including health insurance, retirement, tuition waivers, generous paid holidays, vacation, sick, and paid parental leave, as well as many other benefit offerings. Please refer to the Murray State Benefits page for more information.
Equal Opportunity Employment:Murray State is committed to attracting, developing and maintaining a high-quality faculty, staff, and student body. Murray State is an equal education and employment opportunities, Vets/Disabled employer.
Type of Employment:Regular Full-Time
Work Location:Murray, KY
Employment Term:12 Months
Position Type:Staff - Non-Exempt (Hourly)
Department:Facilities Mgmt Administration
Summary of Job Duties and Responsibilities:Assists Business Manager with data maintenance, research, data analysis, and report preparation. Provide administrative support.
- Data Maintenance, research, data analysis, and report preparation.
- Ensures the AiM system is functioning correctly and addresses any issues with Information Systems.
- Assists Design & Construction with project accounting and budget tracking by preparing reports to reflect current project status, available funding, and project updates.
- Monitors work orders for emergency issues, potential projects, and errors.
- Communicates with foreman to insure emergencies are addressed in a timely manner and errors are corrected expeditiously.
- Assures insurance projects are identified quickly and work orders are set up accurately.
- FM website coordinator, responsible for ensuring information is current.
- Develops and implements procedures for iPad and mobile technology use.
- Document iPad assignments
- Setup and oversee FM Apple accounts
- Assists all FM employees to resolve technical issues with iPads, AiM, Banner and MyGate.
- Create, modify and close FM projects in AiM
- Reconcile AiM and Banner to ensure project costs are accurately reported
- Prepare IABs and scope adjustments for accounting
- Process general maintenance and utility invoices, from receipt to entry, in Banner.
- Maintains a detailed spreadsheet of all utility invoices to ensure timely payment.
- Monitor AP email
- Distribute invoices to foremen
- Communicate any issues to vendors
- Initiates PaymentWorks invitations for new vendors
- Follows up with vendors that need assistance with filling out PaymentWorks
- Assure required information is correctly documented on the invoices
- Evaluates large invoices for project potential
- Communicates with foremen to expedite payment to vendors
- Accurately enter invoices into Banner
- In the absence of the Business Manager, supervises Facilities Support Specialist and Administrative Support Assistant, assists with responsibilities of the Business Manager, as needed.
- Provide support for Facilities Support Assistant responsibilities, when needed.
- Process payroll and submit reports through Ecotime and MyGate
- Verify leave balances as time is used
- Process paperwork for Human Resources as needed
- Answer employee questions or direct them to the correct resource to answer their questions
- Check event email, process event forms, coordinate with event requestors, coordinate with FM staff and SSC
- Other duties as assigned
- Other duties as assigned
Minimum Education Requirements:Minimum Experience and Skill Requirements:- Two years of related experience in a public or private business office setting. Additional college and related experience may be exchanged year-for-year to meet qualifications.
- Keyboarding, filing, MS Office Suite Programs, office procedures; bookkeeping may be required.
Posting Date:04/16/2025
Closing Date:04/30/2025
Open Until Filled:No
Hourly Rate/Annual Salary:$19.95 (Additional pay dependent upon qualifications)
Staff Grade:109
Work Hours:Physical Demands:- Normal for office environment