ASHS - Senior Administrative Assistant
Mesa, AZ (+E+Still+Circle+Mesa+AZ+USA)
Job Type
Full-time
Description
A.T. Still University's Arizona School of Health Sciences (ATSU-ASHS) is seeking a full-time non-exempt Administrative Assistant on the Mesa, Arizona campus. This is a full-time on-campus position that will support the Dean's office and the Department of Occupational Therapy. The administrative assistant will be responsible for providing administrative and clerical services in order to ensure effective and efficient operations in the ASHS Dean's office, the OT Department, and all of ASHS.
Duties and Responsibilities: - Greet and direct Dean's office visitors at the front desk.
- Work with Dean and Vice Dean on operations for ASHS.
- Assist in the Dean's office activities.
- Assist in managing meeting schedules and calendars.
- Email communication as directed.
- Assist in all purchases and orders for ASHS.
- Complete travel reimbursements for the Vice Dean.
- Order supplies for the school.
- Taking of various committee minutes.
- Assist in yearly ASHS events when needed.
- Dean's annual report.
- Maintain copiers and printers for ASHS.
- Assist with the preparation of the Chair's retreat, ASHS committees, and office staff meetings.
- Preparing Dean and Vice Dean reports as needed.
- Supports the various needs of the OT department faculty, staff, and students.
- Assist in managing calendars and scheduling appointments.
- General knowledge of administrative and clerical systems and procedures, including drafting letters, memos, invoices, reports, and other documents.
- Sends out mailings and packages, distributes mail to faculty, and retrieves packages.
- Assist with departmental event preparation, set-up, and clean-up.
- Assist with food ordering to include pick-up and delivery, and set up.
- Performs other related duties as assigned by the Program Manager, Chair and Program Director.
Education and Experience: - Bachelor's degree preferred or work experience equivalent.
- Up to one year of related experience preferred.
- High-level written and verbal communication skills for performing business at the Dean's level.
- Excellent ability to prepare PowerPoint presentations, spreadsheets, and reports for the Dean and Vice Dean.
- High emotional intelligence to maintain a calm and steady atmosphere in the front office as greet guests, and communicate on behalf of the dean's office.
- Ability to maintain the confidentiality of the Dean's office.
- Excellent time management and organization skills are required to work in a high-volume office.
- Self-motivated and proactive
- Advanced knowledge of Google Suite and Microsoft Office.
- Detail-oriented and organized.
- Maintain a positive attitude and willingness to work with all team members.
- Excellent written and verbal organizational, communication, and interpersonal skills.
- Ability to effectively communicate with all levels of internal and external contacts.
ATSU offers a comprehensive benefits package, including medical, dental, and vision coverages, among more. If eligible, employee-elected benefits would begin the first of the month following the hire date. For more information, please visit atsu.edu/employment/benefits.
A.T. Still University (ATSU) does not discriminate on the basis of race, color, religion, ethnicity, national origin, sex (including pregnancy), gender, sexual orientation, gender identity, age, disability, or veteran status in admission or access to, or treatment or employment in its programs and activities.
In demonstrating mutual respect for all members of the ATSU community, ATSU is an Equal Employment Opportunity (EEO). Meeting this mission requires serving together in mutual respect of one another's functions and each person's importance as an individual.