Area Office Assistant

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Job Specific Working Conditions:

West Side, Manhattan

Area Office Assistant
Summary:
This position assists an area director I or one of the four administrator positions.

Essential Duties:

Written and Verbal Communication

General office support (correspondence, filing and mailings.)

Answer phones.

Respond to voicemail, e-mail and phone calls in a timely and professional manner.

Send thank-you letters to donors.

5.Interact with area office assistant, area directors, area committee, volunteer team leaders and leaders with area.

Administration

General financial assistance (process and track donations).

Update and maintain donor and leader databases (make sure leader forms, driver questionnaires and background checks are up-to-date).

3.Maintain contact databases including the following:

Update area donor database on a regular basis.

Enter club card data into kid database.

Update parent database.

Maintain newsletter recipient list.

Create and maintain banquet invitation list.

Update contact in Palm/Outlook.

Update e-mail distribution lists: club kids, campaigners, committee, leaders and prayer partners.

4.Human Resource for Regional Administrators

Track and report vacation, sick and personal days for eligible area staff.

Submit timesheets for hourly staff.

Complete Personnel Action Requests and required documents to hire or terminate area staff and forward to region for approval.

Education:

High school education or equivalent.

Associate's degree preferred.

On-going education encouraged.

Qualifications Required For the Job:

Previous administrative assistant experience preferred.

Must be able to type 55 to 60 words per minute with few errors.

Proven data entry skill, which must be accurate and rapid.

Demonstrated proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint.)

Strong organizational skills with attention to detail.

Must have good grammar skills and strong written and verbal communication skills.

Ability to maintain confidentiality.

Basic accounting skills.

Must be detail-oriented while successfully accomplishing multi-tasks.

Proven relational skills with both kids and adults.