ARC Coordinator

ARC Coordinator - Talking Rock (Prescott, AZ)

HOAMCO CULTURE
HOAMCO team members are passionate and work independently yet understand the value of teamwork. As a company, HOAMCO builds open and honest relationships through communication, and delivers exceptional customer service to each person we come in contact with.

POSITION SUMMARY
Under general supervision of the ARC Manager, the ARC Coordinator administers the review process for architectural submittals. The ARC Coordinator will ensure that Community construction complies with Association guidelines and requirements. This position acts as a liaison between Homeowners and ARC. The ARC Coordinator is the first contact for Homeowners in the ARC process.

Qualifications:

• High School diploma.

• 1-2 years full-time clerical.

• Construction Background preferred.

Responsibilities and Duties:

• Perform inspections of active construction projects to ensure compliance to ARC Guidelines and CC&R policies.

• Schedule and facilitate on-site pre-construction meetings.

• Complete monthly construction status reports.

• Communicate and meet with homeowners, architects, ARC committees and builders, as necessary.

• Compose and distribute correspondence relating to construction violations.

• Respond to customer questions and correspondence in a professional, timely manner.

• Conduct, compose and distribute final inspection letters.

• Coordinate and process the return of construction deposits.

• Greet clients and field incoming phone calls.

• Review ARC submittals to ensure all required documentation has been received.

• Communicate submittal requirements, confirm information, and meet with homeowners, architects, and builders, as necessary.

• Compose and distribute correspondence relating to ARC design guidelines, final inspections, plans, submittals, fee transmittals, etc., adhering to procedures.

• Preparing for and facilitating review meetings as scheduled.

• Respond to customer questions and correspondence in a professional, timely manner.

• Maintain ARC records and files.

• Assist Community Association Managers with ARC related issues and other duties as needed.

• Maintain a professional working relationship with Community Association Managers, Homeowners, Builders, and Architects.

All HOAMCO Employees Possess:

• Ability to consistently project a positive image of the Company

• Ability to prioritize tasks in a fast-paced environment, while handling interruptions as part of the routine.

• Being a strong team player, willing to help and assist others when needed

• Highly effective interpersonal skills and the ability to work well with others

• A strong sense of and high standard for customer service

• An enthusiastic, professional, and positive demeanor

• Integrity and credibility

Job duties may be modified if necessary.

About HOAMCO - Since 1991, HOAMCO (Homeowners Association Management Company) has successfully handled every aspect of community association management. We manage over 600 communities in six states and are continuing to grow