AP Specialist

Onsite in Centennial CO

This Jobot Job is hosted by: Jessica Davis
Are you a fit? Easy Apply now by clicking the "Apply" button and sending us your resume.
Salary: $65,000 - $70,000 per year

A bit about us:

My client is a company that provides a software to government agencies domestically and internationally. They have an incredible environment, amazing benefits and a ton of room for growth.

Why join us?

Extremely valued environment with positive collaboration and communication
Throughout your career, you will be rewarded through our merit-based pay structure, 401(k) matching program, and performance based bonuses.
100% employer-paid benefits package with exceptional coverage for employees and their families (health, dental, and vision insurance)
Month long sabbatical program earned with tenure
Paid parental leave.
Up to 4 weeks of vacation and sick time plus Holiday pay
Team-building activities are offered throughout the year.
Relocation assistance for non-local qualified candidates.
Solid mentorship and future growth potential

Job Details

We are seeking a detail-oriented and proactive Accounts Payable Specialist in Centennial, CO (fully in-office). This full-time role is essential in maintaining the financial health of the organization by ensuring accurate and timely processing of invoices, payments, and vendor management. The ideal candidate will have strong organizational skills, corporate office experience, and the ability to thrive in a dynamic, fast-paced environment.

Responsibilities:

Invoice Processing & Data Entry

Review and process high-volume accounts payable invoices, ensuring proper coding, authorization, and compliance with company policies.
Verify and apply appropriate sales and use taxes to invoices based on jurisdictional requirements.
Perform three-way matching (purchase order, invoice, and receipt) to ensure invoice accuracy before processing payments.
Maintain and update vendor records, ensuring accurate payment details, tax information, and compliance documentation.

Payments & Reconciliations

Manage electronic fund transfers (EFTs) and ACH payments in both domestic and foreign currencies, ensuring timely and accurate processing.
Reconcile credit card transactions in Concur and Microsoft Excel, identifying and resolving discrepancies.
Prepare and process check payments, ensuring timely distribution and proper documentation.
Perform monthly reconciliation of accounts payable transactions, resolving discrepancies and ensuring data integrity.

Vendor & Internal Communication

Serve as the primary point of contact for vendors, managing invoice inquiries, payment discrepancies, and dispute resolution professionally and efficiently.
Partner with internal departments such as Procurement and Finance to resolve invoicing and payment issues.
Provide exceptional customer service to employees and vendors by addressing inquiries with accuracy and professionalism.

Tax Compliance & Reporting

Prepare and file monthly sales tax returns across multiple states and cities, ensuring compliance with tax laws and regulations.
Conduct tax rate research to verify that appropriate rates are applied to invoices.
Prepare and distribute annual 1099 forms, ensuring compliance with IRS reporting requirements.

Process Improvement & Accounting Support

Identify opportunities to streamline accounts payable processes, enhance automation, and improve efficiency.
Assist in internal audits and compliance reviews, ensuring adherence to financial controls and company policies.
Provide support to the Accounting and Administrative teams with special projects, reporting, and ad hoc financial analysis as needed.

Qualifications:

Education & Certifications

Bachelor's degree in Accounting, Finance, Business Administration, or a related field.

Technical Skills

Proficiency in Microsoft Office Suite, with strong Excel skills (pivot tables, VLOOKUP, and reconciliation functions).
Experience with accounting software such as Sage, Microsoft Dynamics 365, SAP, or Oracle NetSuite.
Familiarity with Concur for expense management and credit card reconciliation (preferred).

Experience & Soft Skills

0-2 years of experience in accounts payable, accounting, or a related financial role.
Strong attention to detail and accuracy, with the ability to manage high-volume transactions efficiently.
Excellent problem-solving and analytical skills, with the ability to identify and resolve discrepancies proactively.
Strong written and verbal communication skills, with the ability to interact professionally with vendors and internal teams.
Ability to work independently while also collaborating with cross-functional teams.
A proactive and adaptable mindset, with a willingness to take on new challenges and improve processes.

Interested in hearing more? Easy Apply now by clicking the "Apply" button.

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.