AP Specialist

AP Specialist

Our client, a well-established leader in the construction industry, is seeking an AP Specialist to join their dynamic team. This role offers the opportunity to work in a collaborative and fast-paced environment while performing critical accounts payable functions. The AP Specialist will serve as a floater within the department, ensuring the seamless processing of invoices, vendor payments, and reconciliations. A hybrid schedule is available after training.

• Invoice Processing (40%)

  • Manage high-volume, full-cycle accounts payable, handling approximately 150-200 invoices daily.

  • Perform 2-way and 3-way matching in JD Edwards EnterpriseOne (JDE).

  • Secure proper approvals for non-PO invoices.

• Reconciliations & Discrepancy Resolution (25%)

  • Reconcile invoices to purchase orders using an automated AP workflow system.

  • Investigate and resolve discrepancies in vendor statements.

  • Research and resolve vendor and operational inquiries and disputes.

• Vendor & Payment Processing (20%)

  • Process vendor payments and ensure timely resolution of any payment issues.

  • Set up new vendors and maintain vendor master records.

  • Ensure compliance with Sales and Use Tax regulations, calculating applicable tax rates.

• Employee Expenses & Audit Support (15%)

  • Process employee expense reports and reimbursements.

  • Assist with internal and external audits by providing necessary documentation.

  • Respond promptly and accurately to internal and external inquiries related to AP.

• Must-Have:

  • Extensive experience in accounts payable, including 2-way and 3-way matching.

  • Strong understanding of Sales and Use Tax processes.

  • Ability to handle high-volume invoice processing in an ERP system.

• Preferred:

  • Experience with JD Edwards EnterpriseOne or other larger ERP systems

  • Comfortable with MS Office Suite, including Excel, Teams, etc.

  • Construction industry experience

• Work Schedule: Hybrid schedule available after training.

• Culture: Communicative, collaborative, and committed team environment.

• Dress Code: Business casual.

• Requirements: Background check and drug testing required.

If you're a detail-oriented AP Specialist with strong accounts payable experience and the ability to thrive in a fast-paced construction industry setting, we encourage you to apply today.