Power your Thirst for More at DrinkPAK, where we revolutionize beverage manufacturing, driven by automation and sustainability. Together, through grit and innovation, we break new ground in record time by acquiring the most advanced technology and attracting the brightest talent. Our explosive growth and journey through uncharted territories offers unique career opportunities enabling passionate individuals to reach their full potential. To support our teams, we offer enriching lifestyle accounts, comprehensive benefits, formal development programs, and an energizing environment. Drive your success at DrinkPAK, where we refresh, hydrate and nourish the world and our employees alike.
POSITION DESCRIPTION:DrinkPAK is looking for a motivated Accounts Payable Administrator to help support and lead the aggressive growth targets of the Company. This position will work very closely with the AP/AR Specialist to ensure processes and procedures are followed allowing you to be successful within a fast-paced environment. The ideal candidate is a self-starter who is energized by learning and is looking to quickly grow their career and experience. This position will be responsible for managing all aspects of the accounts payable process including entering invoices, proper GL coding, receiving proper approvals and vendor payments.
LOCATION: The position is based at DrinkPAK's headquarters in Santa Clarita, CA.
TEAM:The Accounts Payable Administrator will report to the AP/AR Specialist and will work in coordination with the accounting team.
TYPE: 30 hours a week- Hourly / Non-Exempt
RESPONSIBILITIES - Process invoices, ensuring coding of transactions are accurate and invoice aligns with related contract; ensure invoices and payments are input in accounting system.
- Review and process Concur transactions, ensuring compliance with organization expenses policies.
- Complete vendor onboarding and maintain the integrity of vendor files and documents, i.e., W-9s, to ensure compliant, complete, and accurate information.
- Resolve internal and external invoice and payment inquiries, including communicating the resolution of discrepancies to appropriate persons.
- Answer queries and complaints from vendors with respect to payment status and diffuse any potential issues.
- Assist with annual tax filing Form 1099s and other projects as assigned.
- Prepare accounts payable reports weekly as required.
- Ensure strict confidentiality and privacy of financial records as they relate to the organization and its business partners.
- Understanding of BOL's and Purchase Orders to be able to receive inventory into the system.
- Facilitate weekly payments to vendors via the companies automated accounts payable system, ACH, wire and check.
- Perform ad hoc assignments and special projects as assigned.
- Communication with customers on overdue/aging invoices.
- Send statements and reminders to customers as needed.
- Enter payments from customers into SAP as needed.
Please note this job description is not designed to contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without prior notice.
QUALIFICATIONS - 2+ years of accounts payable experience, with CPG or manufacturing industry experience strongly preferred.
- Experience with SAP, Tipalti or other similar ERP and/ third party ap software.
- Excellent verbal and written communication, with the ability to effectively and confidently communicate with external and internal stakeholders.
- Ability to manage multiple projects simultaneously.
- Proficient in Microsoft Office Suite.
- A self-starter who enjoys working within a close-knit and supportive team environment.
- Proven ability to work to strict deadlines and respond to changing priorities.
- Possesses superior organizational skills, attention to detail, sound judgement, tact, initiative, drive, and takes ownership of the role.
WORKING CONDITIONS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- The employee frequently is required to reach with hands and arms.
- Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and ability to adjust focus.
- The employee is occasionally required to stand, walk, sit, climb or balance and stoop, kneel, crouch or crawl.
Base Hourly Compensation Range: $27 - $32 per hour