Animal Services Office Manager

Salary : $41,600.00 Annually
Location : Crawfordville
Job Type: Full-Time
Job Number:
Department: Public Safety
Opening Date: 04/10/2025
Closing Date: 4/24/2025 5:00 PM Eastern

Description

Responsible professional work involving a wide variety of advanced administrative or project support and office coordination for the Wakulla County Animal Services Division. This position is responsible for providing administrative coordination and assistance to the Animal Services Manager and staff. Responsible for maintaining day-to-day office functions, inter-office files, composing routine and complex correspondence, scheduling meetings, answering phones; processing invoices; budgeting; proper record keeping and donation collection and accounting; organizing special activities; and recommending policy and procedures as needed.

Examples of Duties

Day-to-day customer service point of contact. Acts as office receptionist, answers telephone, takes and routes messages. Set up and maintain the filing system. Processes outgoing/incoming and facilitate adoption applications and processing.
Coordinates the fiscal and administrative operations of the Division; coordinates the development of the Department's budget by collecting data for input, researching cost figures, preparing budget justifications and drafting narrative descriptions; produces the budget documents by inputting data, formatting it, preparing illustrative charts and graphs, and compiling the budget document.
Administers the department's budget by monitoring expenditures; performs a wide variety of bookkeeping, recording keeping, and accounting functions which include accounts payable, purchase requisitions, payments and encumbrances, and donation tracking. Assists the Animal Services Manager in the preparation of the annual budget for the Division.
Performs general administrative duties for the Division Manager including a wide variety of general clerical and secretarial work; preparation of agenda items and policies; performs significant portions of professional level assignments, working with professionals requiring knowledge of programs; performs a variety of special projects; represents the department at meetings as required; responds to inquiries for information from the public and other public agencies.
Typical Qualifications

WORK ENVIRONMENT AND PHYSICAL DEMAND
Work is primarily performed in an indoor office setting with extended periods at a computer. Physical effort is needed to lift and carry office materials and supplies. Mobility is needed to attend various meetings and basic communication skills are necessary for frequent telephone usage and one-on-one and group presentations. May occasionally be required to work beyond normal working hours and have direct or indirect contact with various breeds of dogs, cats, and/or livestock. The Administrative Coordinator will work under the direct supervision of the Division Manager.

KNOWLEDGE, SKILLS AND ABILITIES:
(Note: The knowledge, skills, and abilities identified in this class specification represent those needed to perform the duties of this class. Additional knowledge, skills and abilities may be applicable for individual positions.)
Knowledge of business English, spelling and punctuation;
Knowledge of office practices and procedures;
Knowledge of personal computers, word processing, and other software packages;
Knowledge of basic mathematics;
Knowledge of Excel software, Word and other Microsoft products.
Knowledge of principles and practices of animal services administration.
Knowledge of applicable state laws and county regulations regarding animal shelters.
Knowledge of statistical concepts and methods.
Knowledge of personal computers, word processing and spread sheet applications.
Ability to understand Florida Statutes and Administrative Regulations that pertain to Division and Role.
Ability to manage more than one given task at a time and complete the assignment;
Ability to assist with other assignments or projects as needed;
Ability to research, collect, analyze, and evaluate data relating to animal shelters.
Ability to organize data into logical format.
Ability to utilize problem-solving techniques.
Ability to understand and apply applicable rules, regulations, policies, and procedures.
Ability to prepare reports relating to program functions.
Ability to plan, organize and coordinate work assignments.
Ability to establish and maintain effective working relationships with others.
Ability to analyze and interpret policy issues and determine proper resolution of conflicts.
Ability to deal effectively, courteously, and decisively with departmental personnel and the public.
Ability to interact with people in a courteous, professional manner.
Ability to effectively communicate orally and in writing.

MINIMUM QUALIFICATIONS:
A bachelor's degree and four years of administrative experience OR high school diploma and six years of administrative/clerical experience. Administrative or clerical experience can substitute on a year for year basis for the required college degree.
Supplemental Information

A generous benefits package with a potential value of up to $30,000 annually. Full-time employee benefits include employer-sponsored health insurance ($5/month employee only, $305/month whole family), $50,000 sponsored life insurance, and short-term disability. Up to 25% of salary contribution to Florida Retirement System, Paid Time Off including holiday, vacation, sick, parental, and bereavement leave. Additional benefit information can be found on our website;
We offer a complete benefits package to full-time employees including health insurance, membership in the Florida Retirement System, life insurance, short-term disability, telemedicine program, eleven county holidays, vacation and sick time accrual, parental leave, employee assistance program, tuition assistance and bonus for annual physicals. Supplemental policies are available for vision, voluntary life insurance, dental and 457B Deferred Compensation Programs. For those employees opting out of health insurance coverage a flexible spending account is available.

To learn more details, visit our benefits page.