SALARY: $13.07 per hour
SUMMARY Under the direct supervision of the Airport Strategy and Administrative Manager, this position provides comprehensive administrative support to the Department of Aviation. Responsibilities include general clerical duties such as typing, filing, scheduling, and customer service, along with maintaining financial records, preparing administrative forms, managing supplies, coordinating mailings, and assisting with special projects. The role also handles both routine and sensitive correspondence, ensures accurate data entry for all incoming and outgoing payments, and interacts with a wide range of internal and external stakeholders. This position requires sound judgment, strong organizational skills, and the ability to work independently while identifying and recommending process improvements.
ESSENTIAL RESPONSIBILITIES - Serve as the first point of contact for the department by professionally assisting walk-in customers and handling incoming telephone calls in coordination with other administrative staff.
- Act as the department's credit card proxy, including scanning all receipts and submitting them to the appropriate supervisor for approval.
- Distribute monthly invoices via mail or email in a timely manner.
- Maintain and update both electronic and manual filing systems to ensure quick retrieval of departmental records.
- Organize and prioritize high volumes of documents, information, and communications.
- Support the Airport Strategy and Administrative Manager in maintaining lease agreement accuracy and updates.
- Administer the Uniform Contract by tracking inventory, managing employee uniform requests, and maintaining vendor communication.
- Maintain ledger sheets and issue collection notices for outstanding invoices.
- Handle confidential and sensitive information with discretion and professionalism.
- Assist managers in scheduling interviews for potential new employees.
- Complete and submit daily Parking Report coversheets to Accounting via email.
- Order and manage office supplies and departmental resources, including items required for special projects.
- Maintain the PFC and CFC ledgers for reconciliation with the Accounting Department.
- Schedule and manage all conference room rentals and usage.
- Prepare and send outgoing departmental mail.
- Assist with supplier invoice processing, including data entry and filing.
- Prepare and distribute routine monthly reports via email.
MINIMUM REQUIREMENTS Position requires a high school diploma or equivalent, with a minimum of two (2) years of administrative or bookkeeping experience. Must be proficient in Microsoft Office suite. Must successfully pass a TSA-mandated 10-year background check to obtain and maintain airport security badge clearance.
KNOWLEDGE, SKILLS, AND ABILITIES - Excellent oral and written communications, organizational, and interpersonal skills.
- Ability to use standard office equipment such as computers, multifunction printers, and multiline phone systems.
- Typing speed of at least 40 words per minute is preferred, with demonstrated proficiency in spelling, grammar, and written communication.
- Skill in using software including Microsoft Office
- Strong interpersonal skills with the ability to maintain effective and professional relationships with coworkers, vendors, and the public.
- Ability to always exercise mental alertness, sound judgment under pressure, and in an emergency.
- Ability to understand and manage complex or sensitive situations with discretion and sound judgment.
ADA PROFILE Reasonable accommodation will be provided to enable individuals with disabilities to perform the essential functions of this position. While performing the duties of this Job, the employee is required to exert up to 25 pounds of force occasionally to lift and carry files and documents. The employee is also required to reach, speak, stand, stoop, talk, see, and walk. Incumbent also requires the ability to make rational decisions and perform repetitive motions.
WORK ENVIRONMENT A professional position which operates in an indoor professional office environment. The typical work schedule for this position will be four consecutive 10 hour shift periods, either Monday through Thursday or Tuesday through Friday, with three days off. Work hours will be between 7am to 5pm with occasional overtime.
The City of Amarillo is an Equal Opportunity employer and encourages applications from eligible and qualified persons regardless of race, color, religious creed, national origin, ancestry, age, gender, pregnancy, sexual orientation, gender identity, marital status, familial status, disability, genetic information or protected veteran status, in compliance with applicable federal, state and local law.
The City of Amarillo provides reasonable accommodations to applicants with disabilities on a case by case basis. If you need a reasonable accommodation for any part of the application or hiring process, please contact the Human Resources Office at .