Administrative Vouchers Coordinator

Agency: Department of Human Services Class Title: EXECUTIVE II - 13852 Skill Option: None Bilingual Option: None Opening Date: 04/14/2025 Closing Date/Time: 04/25/2025 Salary: Anticipated Salary $6,339-$9,178/month ($76,068-$110,136/year) Job Type: Salaried Category: Full Time County: Sangamon Number of Vacancies: 1 Plan/BU: RC062 This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. All applicants who want to be considered for this position MUST apply electronically through the website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal. While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended. Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered. Posting Identification Number 45681 Why Work for Illinois? Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home. No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois. Position Overview The Division of Early Childhood (DEC) is seeking to hire a dynamic, organized, and detailed-oriented Coordinator to oversee the Administrative Voucher Processing Section of the DEC Payment Unit. This position organizes and directs a variety of complex, specialized on-line Administrative Voucher entries into the IDHS accounting system and resolves related system issues; examines, reconciles, and analyzes the edit and control reports of Administrative Vouchers processed and related supporting data through subordinate staff; and conducts extensive research of various administrative vouchers and fiscal-related discrepancies in collaboration with the IDHS/Office of Fiscal Services and Illinois Comptroller's Office. DEC is one of six divisions within the Illinois Department of Human Services (IDHS). DEC serves to strengthen and centralize Child Care, Early Intervention, Home Visiting, and Migrant and Seasonal Head Start within IDHS. The DEC vision is for Illinois' pregnant persons, young children, and families to have the supports they need to achieve their full potential. The DEC mission is to enhance equitable access to Child Care, Home Visiting, and Early Intervention programs and services that support whole child development. DEC is committed to the following guiding values: Whole Child Focus, Quality Service Delivery, Equity, Relentless Pursuit of Mission, Respect and Dignity, and Stability and Sustainability. Essential Functions Serves as the coordinator of the Administrative Voucher Processing Section within the DEC Office of Operations, Payment Unit. Organizes and directs a variety of complex, specialized on-line Administrative Voucher entries into the IDHS accounting system and resolves related system issues. Examines, reconciles, and analyzes the edit and control reports of Administrative Vouchers processed and related supporting data through subordinate staff. Serves as working supervisor. Conducts extensive research of various administrative vouchers and fiscal-related discrepancies in collaboration with the IDHS/Office of Fiscal Services and Illinois Comptroller's Office. Performs other duties as required or assigned, which are within the scope of the duties enumerated above. Minimum Qualifications Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in business or public administration. Requires two (2) years of responsible administrative experience in a public or business organization. Specialized Skills Of the two (2) years required professional experience, requires two (2) years of professional experience in an accounting system generating, processing and interpreting administrative vouchers and corresponding written and statistical repots in compliance with state and federal mandates at public or private organization. Preferred Qualifications Two (2) years of professional experience in an accounting system generating, processing, and interpreting administrative vouchers and corresponding written and statistical repots in compliance with state and federal mandates at public or private organization. Three (3) years of professional supervisory experience assigning work, providing guidance to subordinates, training staff, approving time off, and preparing and signing performance evaluations. Two (2) years of professional experience working with the principles of governmental accounting, program budgeting, grantmaking, statistics, and procurement. Two (2) years of professional experience in communicating (orally and in writing) effectively to develop and maintain professional and cooperative working relationships with internal and external entities. Two (2) years of professional experience analyzing administrative problems and adopting effective courses of action for short and long-term resolution. Two (2) years of professional experience developing, implementing, evaluating and maintaining new and revised policies, methods, procedures, and key performance indicators and standards. Conditions of Employment Requires basic proficiency in Microsoft Office Suite, including SharePoint, OneDrive and Teams. All conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. Work Hours: Mon-Fri, 8:30am-5pm, 1 hour unpaid lunch. Work Location: 100 South Grand Ave E, Springfield, Illinois, 62762 Division of Early Childhood Bureau of Contracts and Payments Payment/Administrative Vouchers Springfield/Sangamon County Agency Contact: Posting Group: Leadership & Management; Social Services About the Agency: The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness. As a State of Illinois Employee, you will receive a robust benefit package that includes the following: A Pension Program Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance 3 Paid Personal Business Days annually 12 Paid Sick Days annually (Sick days carry over from year to year) 10-25 Days of Paid Vacation time annually - (10 days in year one of employment) Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable) 13 Paid Holidays annually, 14 on even numbered years Flexible Work Schedules (when available dependent upon position) 12 Weeks Paid Parental Leave Deferred Compensation Program - A supplemental retirement plan Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP) GI Bill Training/Apprenticeship Benefits eligibility for qualifying Veterans 5% Salary Differential for Bilingual Positions Commuter Savings Program (Chicago only) For more information about our benefits please follow this link: This position DOES contain "Specialized Skills" (as that term is used in CBAs). APPLICATION INSTRUCTIONS Use the "Apply" button at the top right or bottom right of this posting to begin the application process. If you are not already signed in, you will be prompted to do so. State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the homepage in the blue ribbon. Non-State employees should log in on the using the "View Profile" link in the top right of the homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account. If you have questions about how to apply, please see the following resources: State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid Non-State employees: on - click "Application Procedures" in the footer of every page of the website. State employees should include temporary assignments in the application profile. Temporary assignment verification forms can be uploaded to the Additional Documents section. The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses: