This position will be located in the Department of Surgery in our Division of Pediatric Surgery. Under direct supervision, performs entry-level administrative support-oriented job duties, to include but not limited to resolving routine questions and problem, filing maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence. Job duties are clearly defined using standard methods and routines to accomplish tasks.
Duties: - Maintains office files that may be of a confidential nature.
- Schedules various appointments for office personnel and ensures administrative details are completed.
- Receives incoming calls for office personnel and refers to appropriate person.
- Records messages or responds to caller with routine information.
- Serves as a contact person for other employees or the outside public.
- Provides information regarding location or availability of materials, resources and services.
- Monitors and orders supplies for the office and completes requisitions.
- Responsible for typing correspondence, manuscripts, lectures, grant proposals, and medical information.
- Reviews and responds to routine correspondence for the office personnel.
- Prepares various reports, to include but not limited to office supply expenditures and student or resident rotation schedules.
- Makes copies and assembles materials.
- Opens, routes, and prepares incoming and outgoing mail.
- May run errands for the department.
- Performs related duties as assigned to successfully fulfill the function of the position.