Administrative Support Specialist - BBSI Southern Oregon At BBSI, we help business owners focus on what they do best: running their business. By eliminating complexity and delivering expert guidance, we bring clarity, consistency, and confidence to business operations. Our team is passionate about empowering businesses to grow stronger-and we're looking for someone equally driven to join us.
We're currently seeking a
self-motivated, organized, and adaptable Administrative Support Specialist for our
Medford office. This fast-paced, entry-level position is perfect for someone who thrives in a busy environment, loves to
multitask, and is looking to launch a career in
HR, Talent Acquisition, Payroll, or Business Operations.
This role supports multiple departments and requires someone who can confidently manage day-to-day office activities, juggle priorities, and ensure smooth workflows-all while keeping a positive attitude and delivering top-notch service.
Key Responsibilities: - Open/close office and ensure facility safety procedures are followed.
- Serve as the first point of contact: answer and route multi-line phone calls, greet clients and guests with professionalism.
- Manage new employee onboarding processes including scheduling drug screenings and collecting necessary paperwork.
- Maintain office supply inventory and place orders as needed.
- Coordinate internal meetings and office events-schedule rooms, arrange catering, and assist with set-up.
- Provide hands-on support to team members in HR, Risk & Safety, Recruiting, and Payroll functions.
- Take initiative to resolve issues and complete tasks with minimal direction.
- Act as a dependable team player with a high level of accountability and follow-through.
Ideal Candidate: - Self-starter who can take ownership of tasks and manage time effectively.
- Thrives in a fast-paced setting, juggling multiple projects with composure and attention to detail.
- Previous office experience with strong customer service or client-facing skills (1+ years).
- Skilled in Microsoft Office Suite (Outlook, Word, Excel); comfortable navigating business software platforms.
- Excellent communication skills-both written and verbal.
- Familiarity with HR, Recruiting, Payroll, or Risk & Safety Management is a plus.
- Valid driver's license and clean driving record.
Position Details: - Full-Time Non-Exempt Hourly
- Schedule: Monday-Friday, 8 AM - 5 PM
- Pay Range: $18-$22/hour + eligibility for Profit Share Program
Benefits Include: - Medical, Dental, Vision
- FSA/HSA options
- 401(k) with company match
- Life Insurance / AD&D / STD / LTD
- Paid Time Off + Volunteer Days
- Professional Development Opportunities
- Employee Referral Bonuses
If you're looking to grow in a collaborative environment where your
drive, multitasking skills, and
positive attitude are valued daily-
we want to meet you. INDSO