Administrative Support Specialist

Description:

Handles the processing of library awarded grant funds in University Purchasing System. Handles library correspondence; records bill payments via spreadsheet; processes and tracks library invoices and liaises with Business and Grants offices; Manages the expenditure of library awarded grants, manages Director's appointments and greets visitors; orders library supplies; assist in the coordination of library events, serves as back-up for library administration associates; other administrative duties as assigned.

Carry out specialized and routine clerical tasks such as data entry, preparing reports, ordering materials and supplies, and answering the telephone, providing advice and directing calls. Assist in the hiring processes and procedures for hiring grant funded student workers and graduate students hired with state funding sources. Encourage the appropriate use of library facilities. Help establish and maintain a high customer service performance standard.

Maintain the library collection by processing new acquisitions requests, deaccessioning materials and performing inventory. Prepare statistical and other reports regarding library operations and use, including the annual report.

Primary Function of Organizational Unit:

Library services supports and advances academic scholarship and research at N.C. A&T through services, collections, technologies, expertise and spaces. The library is committed to ensuring access to global information resources that inspire exploration, discovery and personal growth.

Internal job number: 007458

Requirements:

High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Preferred:

Bachelor's Degree and five years of data processing and invoicing experience. Experience with UNC - system procedures and processes.

Job Closing Date: 05/16/2025