Salary : $47,926.22 Annually
Location : 151 King Street, St. Augustine
Job Type: Full-Time
Job Number: Department: Police
Division: Police Administration
Opening Date: 04/17/2025
Description The Administrative Support Specialist is responsible for the procurement of uniforms, equipment, and office supplies. This position enters purchase orders in the financial software system, assists with quote requests and provides additional assistance with submitting orders as needed. Prepares outgoing shipments and receives incoming packages for the department. This position is responsible for organizing and maintaining inventory for easy retrieval. Identify and apply for grant funding opportunities. Administer grant funds to ensure funds are spent in accordance with grant specifications. Draft performance reports for each grant in compliance with established policies, rules, and procedures. Completes body worn camera public records request by identifying, reviewing, and redacting digital evidence for sharing internally and fulfilling public records requests. This position reports to the Administrative Commander and while under general direction this position requires considerable initiative in the performance of assigned duties.
Examples of Duties- Creates purchase orders utilizing the City's computerized purchasing program (MUNIS). Reviews purchase orders and required backup information for accuracy and correctness in accordance with established requirements. Scans, saves, and transmits purchase orders to city purchasing in a timely manner.
- Performs tasks related to procuring supplies, materials, equipment, and services in accordance with the City's Procurement and Policy Manual. Solicits and reviews quotes, availability of items and determines compliance with specifications.
- Responsible for procurement of non-stocked office supplies. Responsible for placing online orders and receiving items into inventory.
- Maintains the perpetual inventory for supply closet and equipment; maintains monthly and annual inventory records. Responsible for accurate account of pick tickets for inventory items issued from the supply closet.
- Initiates fixed asset requests and maintains accurate inventory files via department software.
- Knowledge of the grant-writing process and methods or means of identifying grant opportunities the department may be eligible to apply for. Skill in writing grant applications and acquiring the necessary back-up documentation associated with each type of grant. Coordinates with Grants Administrative Coordinator on grant processes and requirements.
- Ensures all body worn camera recorded footage is properly cataloged and can be easily accessed and cross-referenced with case files.
- Review public records requests to ensure items requested are available for release and no longer part of an active investigation. Create case files and redact BWC videos/pictures in compliance with Florida State Statute and SAPD policy for public records requests.
- Prepare BWC estimate and invoice for records request.
- Performs other duties as assigned.
Typical Qualifications High school diploma and two (2) years related clerical/administrative support experience required, additional law enforcement experience desired; must have positive demeanor; proficient personal computer skills required including electronic mail, recording, routine data base activity, word processing, spreadsheets, graphics, etc. and ability to use standard office machines; ability to accurately count money; and ability to remain composed and calm while dealing with dissatisfied customers. Demonstrated experience in the retention of files and records where attention to detail is required.
The understanding of and compliance with the rules of public record management, operation of body worn camera equipment and software, video redaction techniques, and ability to process public and intra-agency video requests, strongly preferred. Ability to work independently with little supervision and strong organizational skills and time management.
Driver's License Requirement: Valid Florida Driver's License Classification E .
Supplemental Information The physical demands representative of those that must be met to successfully perform the essential functions of this job. The position is mostly sedentary, but the employee is frequently required to stand and walk and occasionally stoop and kneel. The position requires arm, hand, and finger dexterity in order to perform constant typing and frequent filing duties. The employee is regularly required to communicate and exchange information courteously, effectively, and promptly with the public and City staff. This position requires the ability to occasionally lift and move files and supplies up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
We offer a complete benefits package to full-time employees including paid health care, dental, vision, retirement, deferred compensation plans, life insurance, long-term disability, and up to 13 paid holidays. The City offers 2 weeks of vacation and 2 weeks of sick leave, which accrues bi-weekly from your first day of work. In addition, the City provides 24 hours of time off for wellness and family, plus $300 per quarter in wellness or childcare reimbursements for non-probationary, full-time employees.
Furthermore, the City pays out accrued leave at 100% for non-probationary employees who leave in good standing and provide a minimum of 2 weeks notice. While there are limits on the vacation leave paid, it is at a minimum of 480 hours and there is no limit on the sick leave paid out. The City also offers an option for employees to cash out up to 2 weeks of sick leave, twice per year (per policy).
Supplemental insurance such as accident, cancer, hospital, etc. is also available.
To learn more details, visit our benefits page.