Administrative Support Specialist II

Salary : $40,792.00 - $52,009.00 Annually
Location : Pittsboro, NC
Job Type: Full-Time
Job Number: 7
Department: Emergency Communications
Opening Date: 05/23/2025
Closing Date: 6/6/:59 PM Eastern
FLSA: Non-Exempt

WELCOME TO CHATHAM COUNTY'S APPLICATION PROCESS.

To Apply: Become a part of the best local government in North Carolina click "Apply" in the top right corner.

All sections of the application, including work experience, MUST be completed. Please include the last ten (10) years of employment history. Incomplete applications may be rejected. Applications are stored on a secure site accessible only by authorized personnel. Your application can be saved and used to apply for more than one (1) job opening.

Chatham County is an equal opportunity employer and will consider reasonable accommodations as required by law. Chatham County participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Chatham County does not offer sponsorship of job applicants for employment-based visas or any other work authorization for our positions at this time.

Please Note: After submitting your application:

• Log into your account daily. You will receive emails and notices from hiring managers asking you to complete tasks. You do not want to miss these.
• The references you provided will be asked to complete a form. This does NOT mean you will be interviewed. It is an automated process in NeoGov.
• We recommend you sign up for text message alerts when you create your account.

If you have issues with submitting your application, please contact Neogov Applicant Support at 1-.

Return to the

Job Description
Are you an organized, detail-oriented professional who thrives in a dynamic environment? We're looking for a dedicated Administrative Support Specialist to join our team and play a vital role in helping our department run smoothly and efficiently. In this position, you'll perform meaningful work that directly supports the community-handling a variety of specialized administrative tasks, maintaining important records, preparing reports, and assisting the public with professionalism and care.

We offer more than just a job-we provide amazing benefits, a supportive workplace culture, and a strong commitment to your professional growth. If you're ready to be part of a team that values your contributions and invests in your development, we encourage you to apply.
Performs intermediate skilled administrative support work assisting with a variety of specialized office support and administrative tasks, providing office assistance and administrative support in a department, preparing, and maintaining detailed and/or confidential records and files, preparing reports, assisting the public and performing related work as apparent or assigned. Work is performed under the limited supervision of the department supervisor.
Essential Functions

• Acts as receptionist by greeting visitors, answering the telephone, forwarding calls, providing information, answering questions, and responding to inquiries or complaints and directing visitors to appropriate party;
• Schedules and coordinates inspections, meetings, appointments, conferences, etc.;
• Receives, sorts, processes, and distributes incoming and outgoing mail; Perform background employment, criminal history and drivers' history checks while maintaining confidentiality;Coordinates and assists with processing accounts receivable, accounts payable, payroll, budgetary and other financial data by collecting payments and fees, issuing receipts, reconciling invoices with payment vouchers, preparing daily deposits and bills, performing calculations and posting information to statistical and other records while applying knowledge of regulations;

• Types and composes a variety of documents independently including correspondence, forms, reports, purchase orders, requisitions, resolutions, ordinances, proclamations, court orders, meeting minutes, agendas, and related documents, etc. where a knowledge of format and presentation is necessary;
• Assists the public with the completion of various records, applications, etc. by verifying the completeness and accuracy of information;
• Enters a variety of data into computer, checks and reviews data for accuracy, completeness, and conformance to established standards and procedures and enters and retrieves sensitive and restricted information into computer system;
• Performs research, prepares, and issues documents and coordinates with other departments and agencies as needed; compiles information and verifies data; prepares and maintains a variety of office files, accounts, and other records;
• Assists in the preparation and distribution of flyers, informational material and newsletters and prepares and submits press releases;
• Coordinates, manages, and administers a variety of departmental programs;
• Performs light maintenance on photocopy and scanning equipment;
• Maintains inventories and orders supplies;
• Assures the readiness of the EOC and staffs the EOC when activated;
• And performs other duties as assigned.

Minimum Qualifications

High school diploma or GED, moderate experience providing administrative support and working with the public or an equivalent combination of education and experience.
Knowledge, Skills, and Abilities

• Thorough knowledge of standard office practices, procedures, equipment and secretarial techniques;
• Thorough knowledge of business English, spelling and arithmetic;
• Thorough knowledge of the organization and functions of the department and of general administrative policies and practices;
• Ability to keep office records and to prepare accurate reports from file sources;
• Ability to perform and organize work independently;
• Ability to prepare effective correspondence on routine matters and to perform routine office management details without referral to supervisor and
• Ability to establish and maintain effective working relationships with emergency agencies and personnel, volunteer emergency service organizations, public officials at the local, state and federal levels, business and community leaders and organizations, other department heads, superiors and employees.

Physical Requirements
This work requires the frequent exertion of up to 10 pounds of force and occasional exertion of up to 25 pounds of force; work regularly requires sitting, speaking, hearing, handling or feeling and repetitive motions, frequently requires reaching with hands and arms and occasionally requires standing, walking, climbing, balancing, stooping, kneeling, crouching, crawling, pushing or pulling and lifting; work has standard vision requirements; work requires vocal communication to express or exchange ideas orally; work requires hearing to perceive information at normal spoken levels; work requires preparing and analyzing written or computer data, operating machines, operating motor vehicles or equipment and observing general surroundings and activities; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).

Special Requirements

• No felony convictions; No single Class B misdemeanor conviction within ten years of application; No convictions of two or more Class B misdemeanors ever, regardless of conviction date.
• Possession of or ability to obtain NC DCI operator certification, CPR certification, and ICS 100/200/700/800, hazardous materials awareness and blood borne pathogens training within one year of employment.
• Valid driver's license in the State of North Carolina.

Chatham County is fully committed to equal employment opportunity (EEO) principles and issues this anti-discrimination/EEO compliance clause to support and maintain employee's rights and responsibilities relating to equal employment. The core of equal employment opportunity is the right to work and advance on the basis of merit, ability, and potential, free from prejudice or discrimination. In accordance with the applicable anti-discrimination statutes, executive orders, and other authorities, Chatham County protects employees against discrimination, to the fullest extent of law, on the basis of race, color, religion, sex (including pregnancy), national origin, sexual orientation, gender identity, age, disability, genetic information, marital status, political affiliation, whistleblower activity, parental status, and military service (past, present, or future), and against retaliation for participation in EEO activity or opposition to discrimination.
Chatham County has over 600 employees who play an important role in planning, designing, and maintaining government programs while delivering good customer service and maintaining fiscal responsibility. Our employees are our greatest asset, and we place a high value on training, so employees are well-educated and well-trained. Sure, while various career opportunities exist, none are as rewarding as working for Chatham County.

We offer a competitive benefits package to full-time employees (working 30+ hours per week) including health care, dental, vision, retirement, 401(k), flexible spending accounts, life insurance, long-term disability, holidays, and paid leave.

To learn more details, visit the on our website.