Administrative Support Specialist II

Salary: $15.91 Hourly

Location : Columbus, GA

Job Type: Full-Time Regular

Job Number: 0267

Department: Transportation

Division: Planning-FTA(5307)

Opening Date: 08/13/2024

Closing Date: Continuous

Major Duties and Responsibilities

This position is responsible for providing administrative assistance to the Grant Management/Planning Division by data collection and report preparation.

• Formats and types letters, memos, forms, reports, flyers, contracts, surveys, analyses, and other correspondence; may initiate correspondence, reports, and other written items as required.
• Enters and retrieves information in order to update records, process transactions, or respond to requests for information.
• Works with Transit Specialists on all transit planning activities, grants and contracts, annual reports, farebox information system, and reports required to maintain funding.
• Verifies revenue for the Transfer Center and Parking Garage; performs back-up duties for the vault.
• Orders supplies and equipment for the Grant Management & Planning Division; interacts with vendors regarding specifications and the availability of supplies and equipment.
• Prepares payment to vendors for professional services, including obtaining price quotes and merchandise specifications.
• Handles training for the Freedom Express Bus Museum; checks Freedom Express Bus Museum weekly for any operational problems.
• Records and updates the inventory.
• Pulls daily farebox revenue and ridership reports; reviews reports to detect problems.
• Manages records of disposed items; prepares list for yearly auction.
• Completes operating and planning reports for FTA and GDOT.
• Completes recap sheet, division budget spreadsheets, inventory spreadsheets, cost allocation reports, and other reports as needed.
• Prepares budget spreadsheets weekly for all divisions for the Deputy Transportation Director; monitors Grant Management/Planning budget.
• Answers phones; acts as back-up for DAR with answering phone and scheduling.
• Retrieves mail daily for department, logs in and distributes mail.
• Performs other related duties as assigned.

Knowledge, Skills and Abilities

• Knowledge of procedures of grant and contract
• Knowledge of basic mathematics
• Knowledge of inventory management techniques.
• Knowledge of office administration practices and procedures, such as letter writing and the operation of standard office equipment.
• Knowledge of record keeping, report preparation, filing methods, and records management techniques.
• Skill in retrieving information used in reports.
• Skill in the operation of computers and various software programs.
• Skill in oral and written communication.
• Ability to read, write, and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.

Minimum Educational and Training Requirements

Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
Physical Requirements

The work is typically performed while intermittently sitting, standing, stooping, walking, bending, or crouching. The employee frequently lifts light and heavy objects and distinguishes between shades of color.

• Balancing - maintain equilibrium to prevent falling while walking, standing, or crouching.
• Crouching - bending body forward by bending leg, spine.
• Grasping - applying pressure to object with fingers, palm.
• Handling - picking, holding, or working with whole hand.
• Hearing 1 - perceiving sounds at normal speaking levels, receive information.
• Hearing 2 - receive detailed information, make discrimination in sound.
• Kneeling - bending legs at knee to come to rest at knees.
• Lifting - raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
• Manual Dexterity - picking, pinching, typing, working with fingers rather than hand.
• Mental Acuity - ability to make rational decisions through sound logic, deductive reasoning.
• Pulling - use upper extremities to exert force, haul or tug.
• Pushing - use upper extremities to press against objects with force, or thrust forward, downward, outward.
• Reaching - extending hands or arms in any direction.
• Speaking - expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
• Standing - for sustained periods of time.
• Stooping - bending body downward, forward at waist, with full motion of lower extremities and back.

The work is typically performed in an office, library, or computer room.

The Columbus Consolidated Government is proud to offer an exceptional compensation and benefits package. Benefits include the following:

• Low-cost Medical Insurance
• Prescription Drug Plan
• Dental Plan
• Vision Plan
• Flexible Spending Accounts
• Life Insurance
• Supplemental Life Insurance
• Long Term Disability
• Credit Union
• Direct Deposit
• 12 Paid Holidays
• Vacation Leave
• Sick Leave
• PERK Time Off
• Retirement Plan
• Supplemental Retirement Plan
• Free and Discounted Services
• Employee Assistance Program

Take advantage of these free and discounted City Services offered to all City Employees.

• Discounted Movie Tickets
• Free Notary Services
• Ride a Metra Bus for Free
• Free Mulch
• Free Fire/Safety Home Inspection
• Sunray Cleaners discounts
• Adopt a pet for Free from Animal Control
• Driver's Training for Employee Dependents
• Oxbow/Bull Creek Golf Course discounts
• River Center Discounts
• Cell Phone Carrier Discounts

Retirement Plan
The Columbus Consolidated Government offers a defined benefit retirement plan to eligible employees who work in General Government and in Public Safety. Employees in the pension plan must meet both age and years of service requirements to qualify for retirement. The current vesting period is ten years, and the current pension contribution rate is 8% of your gross salary.

Supplemental Retirement Plan
The Columbus Consolidated Government offers a Deferred Compensation Plan or supplemental retirement plan that is tax deferred. This plan allows employees to contribute a portion of their salary, before federal and state taxes, to a retirement account. Your compensation is more than a paycheck, it allows you to plan for your financial future as well.

01

Which best describes your level of education? (You will be asked to provide documentation)

• No High School Diploma
• GED
• High School Diploma
• Technical College
• Some College
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Doctorate's Degree

02

Do you possess a valid driver's license?

• Yes
• No

03

Do you have any customer service training?

• Yes
• No

04

What computer software programs are you proficient in using?

• None
• Microsoft Access
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Publisher
• Microsoft Word
• Other

05

How many years of clerical and/or administrative experience do you have?

• None
• 0 - 1 year
• 1 - 3 years
• 3 - 5 years
• 5 years or more

06

Please list and explain any formal customer service training you have had.

Required Question