Administrative Support

Job Title: Administrative Support
Duration: 6+ Months Contract
Location: Tampa, FL 33605 (Onsite)

Complete Description:
Provides administrative support to Clients. Composes, types, and distributes meeting notes, correspondence, forms, and reports of moderate complexity and highly confidential nature.
Creates and maintains forms and spreadsheets to support department functions and track activities and deadlines.
Generates reports and gathers statistical data as requested.
Maintains and controls the department's files, hard and electronic copies, and serves as file manager for the department.
Identifies and resolves problems in accordance with established procedures and parameters with minimal supervision.
Attends and assists staff at public outreaches, trainings, meetings, and interviews. Records notes or minutes of meetings and/or interviews.
Schedules and confirms conferences, meetings, and appointments for the department.
Schedules and coordinates business travel arrangements for the departmental staff members; reviews, assists and prepares travel expense reports and submits to the client for reimbursement.
May complete and monitor purchase requisitions, correspondence and internal request forms.
Provides ongoing assistance and training to the department staff involving the usage of various office machines, tools and equipment.
Performs other duties as assigned