Administrative Support: Engineering Services Assistant

Administrative Support
(Engineering Services Assistant)

Perform duties to organize and maintain District equipment literature and Engineering files and assist the Project Manager with the administration of the fixed asset program, the issuance of single-family residential sewer permits, and GIS data input. Customer Service skills are a must. Previous experience working with the general public, MS Office (Word and Excel), and a valid driver's license is required. Send a resume or apply in person:

North Shore Water Reclamation District
P.O. Box 750
14770 William Koepsel Dr.
Gurnee, IL

(Fax)

Equal Opportunity Employer

JOB DESCRIPTION

Title: Engineering Services Assistant Department: Engineering Services

Job Purpose Statement: Perform duties to organize and maintain District equipment literature and Engineering files and assist the Project Manager with the administration of the fixed asset program, the issuance of single-family residential sewer permits, and GIS data input.

Reporting Structure: Project Manager.

Job Functions:

1. Organize, maintain, research and distribute equipment literature and engineering files.
2. Input data into the fixed asset application.
3. Input data into the GIS application.
4. Utilize District Maintenance Management System to support CMOM repair work. This includes issuing and closing out work orders to document the work performed.
5. Maintain department calendar and assist in the coordination of department meetings.
6. Review and issue single-family residential sewer permits.
7. Convert documents into electronic media.
8. Create fixed asset identification tags.
9. Copy documents.
10. Search District files for requested documents.
11. Request equipment literature from vendors.
12. Assist with the Weekly Management Report (WMR).
13. Assist with other clerical, administrative and building tasks, duties and projects.
14. Other duties as required.

Types of Machines, Tools, Equipment (Office and Industrial), Software used:
Personal computer, scanner, copy machine, and other common office equipment.

Physical and Visual Activities:
Physical and visual activities that are commonly associated with the performance of the functions of this job.

Sitting, Lifting, Carrying, Climbing, Stooping, Kneeling, Crouching, Reaching, Handling, Fingering, Talking, Hearing, Acuity far, Acuity near, Depth Perception, Field of Vision, Accommodation.

Physical Demands:
Physical demands commonly associated with the performance of the functions of this job.

Lift up to 1lb over 15% and up to 40 % of the time. Lift over 1 lb and up to 5 lbs up to 15% of the time. Lift over 25 lbs and up to 40 lbs up to to 5% of the time. All work would be in an office environment with distances typically less than 25 ft and heights to be lifted less than 2 ft.

Environmental/Atmospheric Conditions:
Environmental and atmospheric conditions commonly associated with the performance of the functions of this job.

Usual Office Environmental Conditions

Job Qualification Requirements
Knowledge: Knowledge of basic arithmetic, filing/organizational skills, identification of types of equipment utilized in sewage treatment, good verbal skills.

Experience: High School Diploma

The current budgeted amount for this position is $21.5471/hour. The District offers the following benefits:

• Health and Dental Coverage (including Flexible Spending Accounts for Health Care and Dependent Care)
• Life Insurance Coverage
• Options for Disability Coverage
• Paid Time Off (PTO)
• Holiday Pay
• IMRF Pension and Other Retirement Plans
• Educational Assistance