Posting Details Position Information
Job Title Administrative Support Coordinator
Department Internal Medicine - 31510
Pay Grade 7
Job Category Support Staff
Job SummaryJoin the Department of Internal Medicine at ETSU as an Administrative Support Coordinator (IRT2) where you'll play a crucial role in shaping the future of our faculty through dynamic recruitment and event coordination. In this position, you'll provide essential clerical support to the Faculty Recruiter and Financial Management Analyst, ensuring a seamless experience for prospective faculty during multi-day site visits. Your organizational skills will be key as you manage logistics for accommodations, dinners, and interviews, making a lasting impression on candidates.
As part of your responsibilities, you'll oversee job postings on external platforms and facilitate travel reimbursements, helping to streamline the recruitment process. You will also support the creation of compelling recruitment materials and organize onboarding activities, setting new faculty members up for success from day one.
In addition to recruitment efforts, you'll track and maintain records of faculty scholarly activities, board certifications, and reappointments, ensuring compliance with important deadlines. Your event coordination skills will shine as you organize catering, manage vendor orders, and design impactful departmental communications for various events.
This role also includes taking meeting minutes, managing social media content, and providing backup support for the department's financial management and newsletter distribution. If you're detail-oriented, passionate about supporting faculty success, and ready to make a meaningful contribution to our vibrant academic community, we want to hear from you.
The value of employment at ETSU goes far beyond salary. The official workday is 7.5 hours, which includes a one-hour lunch/meal break. Regular benefited ETSU employees enjoy a full range of benefits, services, and programs including:
- Paid time off & leave
- 17 paid holidays
- Educational Assistance
- Health and life insurance
- Retirement
- Access to University facilities and services and much more.
Check out the ETSU Human Resources Benefits page for additional information at:
.
ETSU is an Equal Opportunity Employer.
Disclaimer: The Job Summary is intended to describe the general nature and level of work individuals perform in this classification. It is not intended to be a complete list of all responsibilities, duties, and skills required. Management reserves the right to revise the job or require different tasks to be performed as assigned to reflect changes in the position. Employees must be able to perform the position's essential functions satisfactorily with or without reasonable accommodations.
Knowledge, Skills and Abilities - Knowledge of software programs including Microsoft Suite, Teams, Canva, Davinci, and Banner/Goldlink
- Knowledge of modern office practices, procedures, and equipment
- Proficient in Excel
- Knowledge of Accounts Payable/Receivable, requisitions, invoicing, and purchase orders
- Ability to communicate effectively through verbal and written means
- Ability to remain professional and work in a collaborative environment
- Ability to use independent judgement and work under limited supervision
- Ability to meet deadlines and work effectively under pressure
Required Qualifications - High School Diploma or Equivalent
Preferred Qualifications - Experience in Higher Education, Medical education, or similar
Salary $16.84 hourly
Posting Detail Information
Posting Number SS01777P
Is this position subject to a criminal background check? Yes
Is any part of the funding for this posting coming from a grant or outside funding source? No
Open Date 04/17/2025
Close DateOpen Until Filled Yes
Special Instructions to ApplicantsSupport Staff positions are only required to be posted for a minimum of five (5) calendar days. The closing date for this posting is subject to change without notice to applicants.