Requisition Number: S2970
Position Number: 998111
Position Classification Title: Administrative Support Associate
Functional Title: Administrative Support Associate - Humanities at Work
Position Type: Staff
University Information: Located in North Carolina's third largest city, UNC Greensboro is among the most diverse, learner-centered public research universities in the state, with 18,000 students in eight colleges and schools pursuing more than 150 areas of undergraduate and over 200 areas of graduate study. UNCG continues to be recognized nationally for academic excellence, access, and affordability. UNCG is ranked No. 1 most affordable institution in North Carolina for net cost by the N.Y. Times and No. 1 in North Carolina for social mobility by The Wall Street Journal - helping first-generation and lower-income students find paths to prosperity. Designated an Innovation and Economic Prosperity University by the Association of Public and Land-grant Universities, UNCG is a community-engaged research institution with a portfolio of more than $67M in research and creative activity. The University's 2,600 staff help create an annual economic impact for the Piedmont Triad region in excess of $1B.
Primary Purpose of the Organizational Unit: The College of Arts & Sciences is the largest academic unit of The University of North Carolina at Greensboro. The Office of the Dean of the College of Arts & Sciences provides overall leadership and coordination for UNCG's largest academic unit, comprising 26 departments, programs, and centers. The College supports faculty research, scholarship, and creative work in a wide range of disciplines, and offers doctoral, Master's, and undergraduate degrees in addition to providing the great majority of general education courses for all UNCG undergraduates. The College of Arts & Sciences is comprised of over 450 faculty and 60 staff members. The College contributes to the university's mission by producing more than 50% of student credit hours each semester, providing the majority of general education courses, having the highest proportion of undergraduate majors and graduate students, and encouraging research, service, and teaching excellence among its faculty. Dean's Office staff members must provide administrative guidance to all of the unit's departments, programs and centers. Due to the large number of faculty and staff under its purview, the College Dean's Office deals with considerably more volume and complexity in its administrative tasks than the Dean's staff in the professional schools. The College also maintains strong working relationships with the professional schools and is in constant communication with administrative units on campus, especially the Division of Academic Affairs.
Position Summary: The Administrative Support Associate will process payroll paperwork for Humanities at Work student interns, graduate assistants, and ambassadors. Working closely with the Internship Coordinator, the Administrative Support Associate will manage agreements for 40-50 community partner sites and will manage the accounting of the community partners' supplies fund. The Associate will complete travel forms for the Faculty Director and/or co-PIs. The Support Associate will assist in the planning of activities associated with the program, including but not limited to booking event space, ordering catering, and paying guest speakers. The Support Associate will order supplies as needed for the program and monitor all accounts.
Minimum Qualifications: HIGH SCHOOL DIPLOMA OR EQUIVALENCY; OR DEMONSTRATED POSSESSION OF THE COMPETENCIES NECESSARY TO PERFORM THE WORK.
Preferred Qualifications: - Bachelor's degree
- Experience working in university setting
- Strong written and verbal communication skills
- Experience working with spreadsheets
Alternate Option: If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Special Instructions to Applicants: Applicants are required to upload a list of at least three (3) professional references that includes:- Name,
- Company Name,
- Type of reference (Professional, Supervisor, Colleague, Academic, or Personal). One (1) of those references will need to be a current or previous supervisor.
- Email Address
- Contact Phone Number
Recruitment Range: $21,935
Org : Dean's Office - AS - 12201
Work Hours of Position: Monday - Friday. 20 hours/week negotiated at time of hire
Number of Months per Year: 12
Job Family: Administrative & Managerial
Career Banded Title: Administrative Support Associate
Open Date: 04/23/2025
Close Date: 05/14/2025
FTE : 0.500
FLSA: Non-Exempt
If time-limited, please specify end date for appointment.: 3/31/2029 with possibility of renewal
Key Responsibility: Budget Management
Essential Tasks: - Position will manage an annual grant budget of $1 million which requires knowledge of funding agency guidelines and university grant management processes.
- Position will be responsible for processing all grant expenses including: purchasing supplies, paying guest speakers, travel reimbursements, etc.
- Position will be responsible for performing accounting functions, monitoring balances, and providing reports to Humanities Coordinator and granting agency.
Key Responsibility: Personnel Management
Essential Tasks: - Initiates and prepares personnel action forms for interns, graduate assistants, and ambassadors; posts positions; maintains personnel files in compliance with University requirements.
- Follows published deadlines for submission of personnel forms.
Key Responsibility: Program Support
Essential Tasks: - Will coordinate the logistics of the Humanities at Work program, including event planning and marketing of program.
- Position will be responsible for scheduling meetings of various entities connected to
- Position will enter humanities courses into the course schedule each semester.
Key Responsibility: Records Management
Essential Tasks: - Will develop and manage weekly reports. Will manage internship agreements of 40-50 partner sites.
- Will with Internship Coordinator on creation and maintenance of internship database.
- Will maintain records according to IRB standards.
Competency: Verbal Communication
Competency Description: - Responds to questions/issues that deviate from standard operating procedures by determining and consulting appropriate resources such as policies, manuals or other staff.
- Responds to requests for program and procedural information.
- Contacts service recipients, vendors, or clients to provide or obtain information.
- Schedules and coordinates appointments, meetings and events.
Competency Level: Journey
Competency: Written Communication
Competency Description: - Independently composes letters, memos and reports requiring research and presents data accurately to support findings.
- Responds to inquiries, which require written explanation or interpretation of established policies, procedures and programs.
- Reviews sensitive materials and edits content constructively.
Competency Level: Advanced
Competency: Work Coordination
Competency Description: - Facilitates flow of work throughout a dynamic work unit.
- Coordinates and directs the office support activities and manages a wide variety of records, reports and files.
- May develop new processes or procedures relevant to the support needs of the office.
Competency Level: Advanced
Competency: Problem Solving
Competency Description: - Independently resolves and/or develops recommendations for unprecedented issues and problems.
- Problem resolution requires some interpretation of policy and procedures.
- Serves as a resource for others in resolving unprecedented, non-standard issues and problems.
Competency Level: Advanced
Competency: Program Knowledge
Competency Description: - Applies substantive knowledge of program policies and procedures that effect operations.
- Applies program knowledge to client situations; applies knowledge of program content and services in the analysis of information and decision-making.
Competency Level: Advanced
Competency: Information/Records Administration
Competency Description: - Utilizes, reconciles and manipulates data for management reports from different internal and external sources.
- Applies an understanding of the information in order to extrapolate key data elements.
- May serve as a lead worker.
Competency Level: Advanced
Competency: Budgeting
Competency Description: - Exercises responsibility for administering the budget, which includes making recommendations regarding the use and distribution of funds within the department.
Competency Level: Journey
Competency: Office Technology . click apply for full job details