Administrative Support Assistant

Administrative Support Assistant

Posting Number
req22896

Department
Eller Undergraduate Programs

Department Website Link

Location
Main Campus

Address
1130 E Helen St, Tucson, AZ 85719 USA

Position Highlights
The Eller College of Management's Undergraduate Program Office is searching for a professionally minded individual to join our business and operations team. The Business Team supports and improves the work experience of over 40 employees including career coaches, coordinators, advisors, administrators and faculty. You will join a small team who have nearly 40 years combined experience in the Undergraduate Programs Office.
This position has several areas of overlapping responsibility, including operations, facilities, scheduling, coordination and business process innovation and support. The successful candidate will have a good sense of structure, a bias toward thoroughness and an interest in the continual improvement of the communal environment, business practices and collegiality.

The Eller College of Management at the University of Arizona is a leading business school in the United States. The Eller College of Management is highly ranked among undergraduate business programs by the U.S. News & World Report and are known for our specialties in management information systems, entrepreneurship, and social innovation. The Eller College of Management supports more than 9,000 undergraduate and 1,300 graduate students on the University of Arizona's 393-acre campus in Tucson, a satellite campus in downtown Phoenix, global micro campuses, and through Arizona Online.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more.

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities
Position responsibilities consist of a range of moderately complex tasks and problems that require judgment and initiative. There is an expectation that solutions will be independently proposed, discussed with management, and solutions implemented with a focus on innovation, efficiency, and creativity. Technology should be applied where appropriate. The department supports and encourages a strong team spirit, and the successful candidate will be encouraged to bring their unique individuality to the team efforts.
The successful candidate will be expected to develop extensive knowledge of the practices of the Undergraduate Program Office, become conversant with academic processes and develop an in-depth knowledge of financial and operational policies and procedures. They will develop a breadth of knowledge enabling high level of contribution to all aspects of the position.
Communication: Significant communication with other departments to locate and provide resources. Organization, management and oversight of academic integrity process and scheduling; processing and reporting on specific academic materials. The position needs to be responsive to internal and external requests.
Coordination: Coordinate multiple aspects of operations, including technology, physical inventory maintenance and disposition, manage conference rooms, meeting rooms, resources, and technology. Will coordinate meetings and materials, including occasional research, for the undergraduate Associate Dean. The position will assist with bulk processes in student records. You will act as a liaison with university and college level personnel on several fronts. You will have short term and long term projects.
Database and Technical: Will maintain existing workflows, including databases, creating new flows as required, especially surrounding equipment, academic integrity, development and financial processes.
Financial: Assist the business team with financial processes, research and problem solving. Including group and individual travel, purchase orders, purchasing cards and various components of separation of duties.

Minimum Qualifications

• High school diploma or high school diploma equivalency is required.
• Minimum of 3 years of relevant experience, or equivalent combination of education and work experience.

Preferred Qualifications

• Certification or Experience in Excel.
• Knowledge of business processes, including accounting, purchasing, operations and scheduling.
• Familiarity with trouble shooting hardware and peripherals for computers.

FLSA
Non-Exempt

Full Time/Part Time
Full Time

Number of Hours Worked per Week
40

Job FTE
1.0

Work Calendar
Fiscal

Job Category
Organizational Administration

Benefits Eligible
Yes - Full Benefits

Rate of Pay
$18.15 - $22.69

Compensation Type
hourly rate

Grade
4

Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level
OC2

Job Family
Administrative Support

Job Function
Organizational Administration

Type of criminal background check required:
Name-based criminal background check (non-security sensitive)

Number of Vacancies
1

Target Hire Date
6/23/2025

Expected End Date

Contact Information for Candidates
Matthew Goodwin,
Director, Administration and Finance

Open Date
5/20/2025

Open Until Filled
Yes

Documents Needed to Apply
Resume and Cover Letter

Special Instructions to Applicant

Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at .