Administrative Support Assistant I

Administrative Support Assistant I (Willcox, AZ)

Posting Number
req22240

Department
Cochise County Office

Department Website Link

Location
County Extensions and Farms

Address
450 S Haskell Ave, Suite A, Willcox, AZ 85643 USA

Position Highlights
The Administrative Support Assistant provides general administrative functions and assistance, which may include communicating with internal and external stakeholders, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, composing correspondence and other documents, and assisting the business staff as needed.
Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more.

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Duties & Responsibilities

The Administrative Support Assistant I will be responsible for working at the front desk in the Cochise County office and interfacing with the public by answering phone calls, greeting visitors, monitoring and redirecting incoming emails, and ensuring that public areas are welcoming and that public information is displayed.

• Screen telephone calls and visitors referring them to the appropriate office faculty and staff.
• Sort and distribute mail to faculty and staff.
• Maintain office calendars
• Arrange for facilities and services to conduct conferences, workshops, or meetings as directed by the faculty and staff.
• Assists with conference/workshop registration and setup.
• Monitor and order office supplies.
• Maintain office bulletin board, document holders, and general office appearance.
• Troubleshoot technical difficulties with office equipment and computers in consultation with appropriate IT and other technical consultants. Be willing to learn and/or attend trainings on software programs as needed.

Administrative:

• Record minutes at meetings and process written reports for distribution.
• Printing and distributing reports, correspondence, technical documents, forms, and fliers.
• Maintains existing spreadsheets, and inputs data to update the databases.
• Prepare administrative forms and enter online functions such as p-card, travel, and reimbursements; working with the Business Manager to finalize processing.
• Support Agent programs and events.

Knowledge, Skills, and Abilities

• Effective communication, both oral and written, with faculty, staff, and colleagues is critical to meet the needs of the department.
• Knowledge of Microsoft Office tools (Word, PowerPoint, Excel, etc.) and Adobe (Acrobat, Express, etc.).
• Skilled at maintaining flexibility and adapting creatively to meet program requirements when met with barriers.
• Capable of working semi-independently and taking initiative to move forward with administrative duties.

Minimum Qualifications

• High school diploma or equivalent, or equivalent learning attained through experience may be required.
• Must have a valid driver's license and ability to drive according to the University Fleet Safety Policy.

Preferred Qualifications

FLSA
Non-Exempt

Full Time/Part Time
Part Time

Number of Hours Worked per Week
20

Job FTE
0.5

Work Calendar
Fiscal

Job Category
Organizational Administration

Benefits Eligible
Yes - Full Benefits

Rate of Pay
$16.50-$20.63

Compensation Type
hourly rate

Grade
3

Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.

The Grade Range Minimum, Midpoint, and Maximum Fields listed below represent a full range of career compensation growth over time in this position and grade. Each unit typically sets starting pay between minimum and midpoint upon hire. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Grade Range Minimum
$16.5

Grade Range Midpoint
$20.63

Grade Range Maximum
$24.75

Career Stream and Level
OC1

Job Family
Administrative Support

Job Function
Organizational Administration

Type of criminal background check required:
Fingerprint criminal background check (security sensitive due to title or department)

Number of Vacancies
1

Target Hire Date
4/21/2025

Expected End Date

Contact Information for Candidates
Connie Forsyth

Open Date
3/25/2025

Open Until Filled
Yes

Documents Needed to Apply
Resume and Cover Letter

Special Instructions to Applicant

Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses.Thesereports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at .