Apply for Job Job ID 78464
Location Sacramento
Full/Part Time Full Time
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Job Summary
This position will serve as the Administrative Supervisor and provide administrative assistance to the Division Manager, Division Chiefs and Vice Chiefs, 24 other Faculty and 75 staff physicians in the Division of Hospital Medicine, which staffs the hospital 24/7, 365, and the Division of Geriatrics, Hospice, and Palliative Medicine. This position supervises the work of the Division's academic office administrative staff and serves as the administrative supervisor for the administrative staff. Additionally, the supervisor is responsible for Division academic personnel actions; runs, analyzes and reports on clinical and research metrics for division leadership; and participates in division leadership meetings and strategic planning. The position reports to the Division Manager, who is responsible for Division administrative, academic, clinical, educational and research activities.
Apply By Date 5/30/2025 by 11:59pm
Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position
• Bachelor's degree and/ or equivalent experience, preferably in business or related field.
• Minimum two years administrative experience, including at least one year with recent experience supervising two or more direct or indirect reports
• Minimum two years MIV and/or other academic action preparation and/or management experience, preferably in an academic healthcare environment.
• Minimum one year HR and/or recruitment experience, preferably in an academic healthcare environment.
• Demonstrated excellent writing, editing and proofreading skills to quickly and accurately produce professional and accurate correspondence and other written materials.
• Demonstrated ability to continually learn and grow, quickly and effectively learning to use new tools and apps, systems and processes in a continually changing environment.
• Demonstrated exceptional customer service and interpersonal skills.
• Demonstrated political acumen to work in an executive-level office environment, with ability to represent the division and faculty with professionalism, tact and discretion to all constituents.
• Demonstrated strong time management and multitasking skills.
• Demonstrated problem-solving ability using colleagues, supervisor, online resources, and good judgment.
• Demonstrated ability to work independently while collaboratively within teams.
• Accomplished organizational and administrative skills to assume general assignments and independently follow through to successful completion.
• Demonstrated experience and skills to efficiently and effectively manage multiple complex electronic calendars.
• Demonstrated experience coordinating committees, including scheduling meetings. Preferred Qualifications
• Strongly prefer experience working with MyInfoVault (MIV), the UC Davis academic action system.
• Previous experience using other UC Davis academic appointment resources, including but not limited to APHID, Recruit, UCDH academic personnel website.
• Strongly previous experience working with physicians in an academic healthcare setting.
• Experience working in faculty/ academic affairs and/ or human resources.
• Demonstrated knowledge of relevant UC Davis Health and UC Davis policies and procedures.
• Experience using online/ other project management tools and apps to track tasks, create project plans and reports. Key Responsibilities
• 15% - FINANCIAL ANALYSIS & REPORTING
• 15% - CLINICAL METRICS, SCHEDULING, REPORTING
• 30% - ACADEMIC PERSONNEL (AP) AND HR ADMINISTRATION
• 10% - DIVISION ADMINISTRATION
• 30% - STAFF SUPERVISION Department Overview
The nationally recognized UC Davis Department of Internal Medicine delivers exceptional health care for adults throughout Northern California. Based in Sacramento, we maintain a primary care and affiliate network that spans 33 counties in the Central Valley, the Sierra Nevada foothills, and the High Sierra. We focus on preventing illness - but when it occurs, we offer specialized and advanced services to diagnose and treat various conditions accurately.
All of our nearly 300 care providers are board-certified primary care physicians of internal medicine. Because our academic physicians also conduct research and teach medical students, residents, and fellows, patients benefit from the latest medical knowledge. Nearly 400 support staff members support our physicians and work closely with more than 140 medical residents undergoing training.
POSITION INFORMATION
• Salary or Pay Range: $ 2,593.60 - $4,616.80
• Salary Frequency: Bi-Weekly
• Annual Salary: $67,700 - $120,500
• Salary Grade: Grade 21
• UC Job Title: ADMIN SUPV 1
• UC Job Code: 007374
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100 %
• Shift (Work Schedule): M-F, 8-5
• Location: Broadway Building (HSP072)
• Union Representation: No, 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is hybrid (mix of on-site and remote work)
• This is not a H-1B Visa opportunity Benefits
Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.
If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC:
High quality and low-cost medical plans to choose from to fit your family's needs
UC pays for Dental and Vision insurance premiums for you and your family
Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
Access to free professional development courses and learning opportunities for personal and professional growth
WorkLife and Wellness programs and resources
On-site Employee Assistance Program including access to free mental health services
Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
Physical Demands
• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours Mental Demands
• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours Work Environment
• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space. Special Requirements - Please contact your recruiter with questions regarding which activities apply by position
• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment
• This position is designated as a mandated reporter under CANRA and UC policy . click apply for full job details
Date Posted: 03 June 2025
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