Administrative Specialist Sr

Administrative Specialist Sr. (Police Support Coordinator)

Job ID: 321337
Location: Phoenix College
Full/Part Time: Full Time
Regular/Temporary: Regular

Salary Range

$23.17 - $30.12/hourly, DOE (Effective 7/1/2025)

Grade

113 (Effective 7/1/2025)

Work Schedule

Monday - Friday, 7am - 3pm; some evenings and weekends may be required. Work Schedule may vary

Summer Hours: Monday - Thursday, 7am-6pm

Work Calendar

12 Months

Maricopa Summary

10 Colleges. Unlimited Opportunities.

The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision - creating excellence in education for a better world.

We focus on people - not profits.
With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. Discover how we're changing college.

We don't just support our community - we help build it.
We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County. Learn about our economic impact.

We believe our employees are our most valuable asset.
Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix.

Join us in making a real difference in the lives of over 140,000 college students each year.

Job Summary

The Administrative Specialist Sr (Police Support Coordinator eff. 7/1/25) for College Police plays a vital role in supporting the College Police staff and the Phoenix College community. This position is responsible for performing a variety of administrative duties in the College Police Office, including answering phone calls, monitoring security cameras and alarms, and assisting individuals who visit the office for help. The role also involves frequent coordination with other campus departments and providing support to the general public with their needs related to College Police services.

In a dynamic learning college environment, this position serves as a key point of contact for both the campus and the broader community. It includes responsibilities such as welcoming community partners, addressing various campus needs, and managing office operations. Additionally, the Administrative Specialist Sr handles office coordination, inventory management, and administrative tasks, including processing purchases, managing security contracts, overseeing the department's budget (including purchase orders), and managing citation and fine budgets.

This position is effective 7/1/2025.

Essential Functions

50% - Administrative and System Support
Coordinate and manage various computer systems (Microsoft Office, Google Suite, Excel, HCM - Human Capital Management, FMS - Financial Management System, SIS - Student Information System) to maintain departmental operations, including creating reports, managing the citation/fine system, tracking budgets, and handling confidential student and personnel records. Assist with research, information gathering, and coordination of activities for College Police projects, programs, or services.

20% - Customer Service and Inquiries
Respond to walk-in inquiries, phone calls, and information requests, offering detailed knowledge of policies and procedures. Resolve issues or refer requests to the appropriate resources. Provide assistance with special projects and ensure effective communication with campus departments, community partners, and the general public.

15% - Office Administration
Perform general office administrative tasks, including preparing documents, correspondence, and reports. Maintain office supplies, equipment, and schedules. Coordinate meetings, appointments, travel arrangements, and record meeting minutes when required.

10% - Monitoring and Security
Monitor security cameras, alarms, and other campus safety systems, ensuring the proper functioning and quick response to potential security issues.

5% - Miscellaneous Duties
Adhere to applicable policies and procedures, maintain files and databases, and perform other duties as assigned by the Commander or College Police Department.

Minimum Qualifications

Associate's Degree from a regionally accredited institution and two (2) years of administrative office support or related experience providing a wide variety of secretarial, administrative office
support and/or administrative coordination activities.

OR

High School Diploma or GED and four (4) years of administrative office support or related experience providing various secretarial, administrative office support, and/or administrative coordination activities.

Desired Qualifications
•  Associate's degree from a regionally accredited institution
•  Four (4) years of experience in administrative office support and office coordination practices
•  Experience using online systems such as a Student Information System (SIS), Financial Management System (FMS), Human Capital Management (HCM), and planning/budgeting system in a higher education environment.
•  Experience drafting formal written communication appropriate to a higher education environment.
•  Experience with providing customer service, particularly responding to inquiries, providing training, and communicating policy and procedure
•  Knowledge of the philosophy and principles of a Learning College and College Police Special Working Conditions
•  MCCCD does not sponsor individuals for any type of work visa. (required)
•  Possession of a valid State of Arizona Class D Driver's License (License is required to operate College carts and vehicles).
•  Travel (May need to visit other MCCCD properties)
•  May require lift or carry up to 25 lbs.
•  Sitting for long periods of time (Answering phones, operating a computer, and doing work routinely in an indoor office environment).
•  Noise (Alarm tones, phones ringing, loud voices, office machines, police radios)
•  May require numerous evenings or weekends Possession of a valid State of Arizona Class D Driver's License is required; employee must meet district minimum standards regarding driving:

OR

(If moving from out of state)

Possession of a valid State Class D Driver's License is required; employee must meet district minimum standards regarding driving:

How to Apply

Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.

Additional materials will not be accepted after the job posting has closed.

Missing materials or incomplete employment history will not be considered.

Please ensure your materials clearly provide the following information.
•  Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
•  Indicate whether former or current employment is Full-Time or;
•  Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)
•  Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
•  Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.
Posting Close Date

Apply on or before 05/11/2025 to be considered.

EEO, Title IX, & Clery Act

Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.

Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."

The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.

The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.

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