Administrative Specialist

Salary: $27,510.00 - $39,207.00 Annually
Location : Spartanburg County, SC
Job Type: FTE - Full-Time
Job Number: 20064
Agency: Spartanburg Community College
Opening Date: 04/01/2025
Class Code AA50
Position Number 20064
Normal Work Schedule Other
Normal Work Schedule (Other) Monday - Thursday 8AM-5PM Friday 8AM-1:30PM
Pay Band: Band 3
Hiring Range - Min.: $27,510.00
Hiring Range - Max.: $39,207.00
Opening Date: 04/01/2025
EEO Statement: Equal Opportunity Employer
Agency Specific Application Procedures The application must be completed to include unofficial transcript(s), all current and previous work history, salaries, and education. A resume may be attached, but not substituted for completing work history and education sections of the application.
Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions.

Job Responsibilities

Functions as the first point of contact, providing assistance and directions to visitors and students, over the phone or in person. Provides administrative and clerical support service, and day-to-day operational support for the TRC Campus Administrator. Due to limited staff, serves as primary problem solver when the Campus Administrator is unavailable; serves as primary cashier; supports and maintains internal operations and activities of the Tyger River Campus. Provides support to the workforce development efforts. This position will coordinate and maintain communications with the Tyger River Campus and other campuses as needed.

- Provides administrative and clerical support services for the daily operations of the Tyger River Campus and Workforce Development. Develops and prepares forms, reports, presentations and special projects through the appropriate computer software skills. Prepares/submits monthly statistical and budget reports to the Campus Administrator. Maintains inventory of office supplies for site operations. Develops and maintains hard copy and electronic filing system for the facility and state audit review requirements. Responsible for recording/distributing minutes of staff, and advisory committee meetings. Prepares and coordinates direct mail/e-mail to faculty, staff, students, industry and community partners.

- Assists the Campus Administrator with college functions, including testing services, data entry of applications, status reports, transcripts and program changes. Assists with all recruitment activities, application/enrollment reports, workshops, and open house/information sessions.

- Greets visitors to the facility, answers incoming telephone calls, provides information to visitors, students, and callers about admissions process, all registrations, course schedules, seminars, workshops, and other inquiries. Routes calls as needed and maintains open communication with all campus personnel.

- Serves as primary cashier for the SCC Tyger River Campus, using Colleague or other college approved software. Communicates balance and financial information to students and provides instruction where needed for account understanding. Works closely with the Business Office to resolve any discrepancies between student accounts.
Minimum and Additional Requirements

High School Diploma or GED.

Preferred Qualifications

Bachelor's Degree in a related field and two years work experience.

Additional Comments

The employee is expected to exhibit a high level of motivation, flexibility, and enthusiasm, be organized and work well in an environment of change, and display professional and ethical conduct, decision-making, and relationships at all times. Occasional evening and weekend hours may be required.
Spartanburg Community College is an affirmative action and equal opportunity employer for all qualified persons regardless of race, color, sex, - including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.