Administrative Specialist

• Maintain and monitor appropriate inventory of office supplies for program(s) and Kids Club

• Coordinate food for groups and the serving set-up as needed
Assist Advocates and Facilitators in program preparation, including but not limited to preparing materials, arranging meeting areas, and other program related activities
• Assist in preparation of participant certificates and gift cards for incentives/barrier reduction
• Prepare Purchase Orders and send to Program Director for approval
• Input and maintain grant writing schedule in shared tools (Box, Google Calendar, Outlook, etc)
• Coordinate and schedule meetings, check-ins, and review sessions
• Track progress against the schedule, assist with formatting and editing documents as needed
• Assist in hiring, scheduling, supervising, evaluating and training Kids Club workers
• Assist with ensuring fidelity and adapting Kids Club 2Gen curriculum to fit children's needs and abilities
• Record and distribute department meeting minutes
• Other ancillary duties that support program Director and program services
• Ability to work a flexible schedule as program needs require minimal travel and evenings

Requirements

• AA/AS degree in human services related field
• Understanding of cultural diversity including the culture of poverty and hard to reach or resistant individuals and families
• Proficient in Microsoft Office Suite, CANVA, and demonstrate competent computer skill