Administrative Specialist

Description:
Administrative Specialist, SWAT

SCHEDULE DURING SUMMER HOURS (6/2/25 - 8/29/25)
M-Thurs 7:30am-3:30pm or 8am-4pm (ONSITE)
Fri - OFF
(30 hrs per week w/30 min lunch)

SCHEDULE AFTER SUMMER HOURS (8/30/25 - 12/31/25):
M-Thurs 7:30am-3:30pm or 8am-4pm (ONSITE)
Fri 7:30am-3:30pm or 8am-4pm (REMOTE)
(37.5 hrs per week w/ 30 min lunch)

OVERVIEW:
At General Mills, Administrative Services is a strategic business partner, adding value through exceptional administrative support that enables our company to win and our employees to maximize their full potential. We drive winning results for the organization through developing our amazing talent, creating agile organizations, and building world class capabilities that unleash performance in a distinctive and undeniable global culture. We are driven to be the premiere administrative service organization in the world.

The role of the Specialized Workforce Agile Talent (SWAT) focuses on providing administrative expertise and solutions in a team environment. Individuals on this team perform a variety of tasks including their primary duty of providing back-up leadership administrative support for Administrative Assistants within the Admin Services CoE and cross-functional project support while providing excellent customer service. (Must be able to be on-site 5 days per week)

KEY ACCOUNTABILITIES:

• Partner with all CoE Administrative Assistants to ensure success in all areas

• Provide desk coverage for dedicated Administrative Assistants in their absence including:
o Calendar management
o Meeting and event coordination (may include all logistics on or off site, agendas, document creation, etc.)
o Maintain and effectively execute global travel including visa/passport requests, travel arrangements, and expense reports

• Provide general administrative support to team members and leaders at office sites. Including:
o Data entry
o Research and meeting/event coordination
o Scanning/printing/refining documents
o Workspace changes
o Assembling and shipping gift bags
o Tour guide and meeting escort

• Provide on-site support for Virtual Assistants

• Provide technical expertise and drive improvements for general administrative tasks

• Long term project ownership

• Interaction with individuals from all levels of the organization (including customers, outside organizations, and community leaders)

• Special projects as required

MINIMUM QUALIFICATIONS:

• Minimum of 2 years relevant/related experience

• High School Diploma

• Strong customer service focus with a positive and enthusiastic attitude

• High degree of proficiency with Microsoft Office and the ability to integrate technology, tools, and capabilities into business processes

• Strong communication skills, both verbal and written

• Strong planning and organization skills with attention to detail

• Ability to think proactively, manage multiple priorities and changing work demands

• Effectively utilize network of appropriate contacts to resolve problems and facilitate appropriate decisions to analyze and resolve confidential or somewhat complex work/problems

• High level of independent judgement and decision making to analyze and resolve highly confidential or complex nature of work/problems

• Strong partnership skills with ability to work effectively with employees at all levels of the organization

• High level of integrity and accountability

• Ability to influence others for effective and efficient results

• Learning mindset

• Change management advocate

• Self-starter

PREFERRED QUALIFICATIONS:

• Associate's Degree Pre-Identified Candidate Name (No Value) Pre-Identified Candidate Email (No Value) Pre-Identified Candidate Phone Number (No Value) Hours per Day 7.5 Hours per Week 37.5 Total Hours 1,147.50