Salary : $34,507.20 Annually
Location : NJ 08360, NJ
Job Type: Full Time Staff
Job Number: FTASCTE
Department: 11010- CTE & Workforce Development
Division: 014001 - CTE-CC
Opening Date: 05/21/2025
Closing Date: 5/26/:59 PM Eastern
Bargaining Unit: Cumberland F.A.C.E. Assocation
Description The Administrative Specialist provides a wide variety of administrative support functions for the Career and Technical Education Division on the Cumberland campus. The Administrative Specialist will at times work independently by taking initiative to ensure efficient daily operations, collaborates with a wide range of internal and external college constituencies to support the division effectively.
Examples of Duties- Provides excellent customer service to all customers of Career and Technical Education. This will include responding to the needs of walk-in customers as well as inquiries via E-mail, phone, and online.
- Ensures communication within and between all units of Career and Technical Education.
- Maintains customer and contact databases.
- Assists with the coordination and implementation of recurring and special programming including but not limited to information sessions, career fairs, and open houses.
- Processes all required purchase orders and check requests per the approved budget.
- Orders and maintains equipment and supplies for programs and ensures product stock supplies are adequate.
- Disseminates Instructor packets and classroom textbooks.
- Registers students for Career and Technical Education courses and programs, including third party vendor training programs.
- Manages class and program schedules
- Supports, maintains, and utilizes the college registration system to set up courses, manage schedules, student records, billings, etc.
- Collect student payments, applies student payments to accounts and makes daily deposits.
- Professes refund requests for the department.
- Responsible for room scheduling and emailing course reminders.
- Assists in editing, revising, and disseminating marketing materials for the Division.
- Supports and assists supervisory personnel with projects
- Performs other duties, as assigned.
Minimum Qualifications- High school diploma or GED required; Associate degree preferred
- Administrative support experience working in an educational setting required. Career & Technical Education field preferred.
- Proficiency in Microsoft Office applications
- Ability to work a flexible schedule with varied hours to meet department and College needs
- Ability to work with discretion, maintain confidentiality, and exercise sound independent judgment
- Possess the ability to work well and communicate effectively with prospective and current students, staff, faculty, administration, and colleagues and community partners
- Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic and ethnic backgrounds of community college students, faculty, and staff and a commitment to a student-centered environment
If certain conditions exist, this position requires you to have access to personal technological equipment and capabilities to perform your duties.
Supplemental Information COVID-19 vaccination is a requirement for all positions at Rowan College of South Jersey. New hires are expected to be fully vaccinated before beginning work at the College. For more information about RCSJ's vaccine requirements, visit the RCSJ Coronavirus Updates website for the latest information.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical activity of the position: - Standing
- Walking
- Talking
- Hearing
- Repetitive motion of the wrists, hands, and/or fingers such as picking, pinching, typing
Physical requirements of the position: - Light work- exerting up to 20 pounds of force occasionally and/or 10 pounds of force frequently
Visual acuity requirements of the position: - The worker is required to have close visual acuity
Workplace conditions of the position: - The worker is not substantially exposed to adverse environmental conditions.
Women and Minorities Encouraged to Apply Affirmative Action/Equal Opportunity Employer As a New Jersey First Act Employer, new employees must establish a primary residence in New Jersey within one year unless an exemption applies.
All full time staff employees earn sick, vacation and personal time off. The College also offers paid calendar holidays.
Pension Benefits: Participation in the New Jersey State Pension System is a requirement of employment. This position requires enrollment in the
Public Employee Retirement System (PERS). PERS is a defined benefit plan available to full time employees. Employees participating in PERS are required to contribute a percentage of their base salary and the retirement benefit is based on a calculation. For more information visit:
Health Benefits: Medical: RCSJ offers its employees several health insurance options through the NJ State Health Benefit Program as a local education employer. All employees are required to contribute to the cost of their health benefits under Chapter 78, P.L. 2011.
Dental: The College offers dental insurance through the NJ School Employees Health Benefit Program, with six plan options (base plan is free to employees).
Group Life Insurance: Life Insurance is underwritten by the Prudential Insurance Company of America, Inc., and is provided as a result of pension membership. There is no cost to the member for this coverage. The State Treasurer is the official policyholder for all the Noncontributory Group Life Insurance.
Tuition Reimbursement/Waiver: RCSJ offers tuition reimbursement for up to 12 credits per fiscal year. The College also offer a tuition waiver for RCSJ courses for employees and eligible dependents.
Employee Assistance Program: RCSJ offers its employees an Employee Assistance Program (EAP). This is a free and completely confidential service available to help employees manage issues in their work and personal lives. EAP counselors provide assessment, support, and if needed referrals to additional services. The issues for which EAP provides support vary, but examples include:
- Substance abuse
- Safe working environment
- Emotional distress
- Major life events, including births, accidents, and deaths
- Health care concerns
- Financial or legal concerns
- Family/personal relationship issues
- Work relationship issues
- Concerns about aging parents
01
Please state your highest level of education and degree, if applicable.
02
Please describe your professional experience in a secretarial or clerical role working in an educational setting.
03
How would you rate your experience with Microsoft Office Products?
- Beginner
- Intermediate
- Advanced
04
Are you available to work a flexible schedule with variable hours, including both evenings and weekends?
Required Question