Position Type: Public Safety/Part-Time Administrative Specialist
Date Posted: 5/21/2025
Location: Public Safety/Headquarters The mission of the Forest Preserve District of Kane County is to acquire, hold, and maintain lands within Kane County, which contribute to the conservation of natural or historic resources and habitats, flora or fauna; and to restore, restock, protect and preserve such lands for the environmental education, recreation, pleasure and well-being of all its citizens. Our goal is to Preserve and Restore the Nature of Kane County.
The Forest Preserve District of Kane County's Public Safety Department is accepting applications for one (1) part-time Administrative Specialist position.
HOURLY RATE: STARTING AT $23.25 PER HOUR
HOURS/SCHEDULE: MONDAY - FRIDAY, APPROXIMATELY 20 HOURS PER WEEK
APPLICATION DEADLINE: OPEN UNTIL FILLED WITH FIRST REVIEW OF APPLICATIONS JUNE 12TH
ESSENTIAL POSITION DUTIES & FUNCTIONS Operations:
- Assumes responsibility for the accomplishment of a wide variety of high-level administrative functions and tasks related to the smooth operation of the Public Safety Department.
- Performs administrative tasks at the direction of the Director of Public Safety; transmits operating directions or advice from the director to other staff.
- Maintains and coordinates certificates of insurance and assists the director with management agreements.
- Act as a liaison with other governmental agencies, including the Kane County Circuit Court Clerk, States Attorneys, ISP, IDNR, and local agencies.
- Maintains and coordinates vehicle and equipment maintenance data, work order system, fuel system updates and other information systems.
- Maintains, coordinates, and performs technical work in various records management systems.
- Maintains and coordinates delinquent ticket notices; follows up with violators; updates system logs.
- Obtains quotes and proposals for various purchases and maintenance.
- Compiles and composes the department's monthly reports.
- Composes letters, memos, reports, notices, permits, forms, and other materials.
- Responds to FOIA requests and discovery requests from the Kane County States Attorney's Office.
- Receives inquiries in person and over the telephone, independently gives and secures information and answers complaints requiring working knowledge of District ordinances and departmental regulations and procedures.
- Arranges and schedules meetings, appointments, events, seminars, and other functions; notifies appropriate staff of such schedule/meeting arrangements; as necessary.
- Arranges and schedules Public Safety Officers State Mandated training requests.
- Utilizes Microsoft Office Suite to create reports, sort and compile information and prepare presentations; adapts easily to other software programs, as required.
- Utilizes Internet and other internal network resources and filing systems to research, compile and communicate information.
- Maintains routine and confidential files.
- Serve as the Public Safety Departments LEADS coordinator.
- Directs a significant portion of public inquiries to the appropriate staff person.
- Monitors expenditures and reconciles credit card bills. Orders supplies as necessary.
- Performs moderately complex reference and statistical work.
- Oversees the permanent and safe storage and upkeep of official Public Safety records.
- Attends professional conferences, workshops and seminars as appropriate within budget parameters and with Department Head approval.
- Assist with the on-boarding process of new Public Safety Officers.
- Obtains and maintains all required licenses and certifications and keeps up-to-date on professional trends and developments related to position accountabilities.
- Performs the job safely and in compliance with District policies, procedures, work and safety rules, the Employee Handbook, and applicable laws and regulations.
- Possesses and maintains a valid and current Illinois driver's license free from suspension or revocation during term of employment; must maintain insurability with the District's fleet insurance carrier.
- Operates standard office machines and equipment.
- Performs other duties as assigned.
QUALIFICATIONS - Minimum Age Requirement: 21 years of age.
- Education: High school diploma; Knowledge equivalent to an Associate's degree in municipal/county government or similar field preferred.
- Experience: A minimum of three (3) years of experience utilizing and managing various police database systems including New World ERP, LERMS, LEADS, police scheduling software, or an equivalent combination of education, experience and training.
Compensation and Benefits The starting hourly rate for this position is $23.25. This is an FLSA non-exempt position (eligible for overtime) that is eligible for the District's part-time benefits. Interested applicants may learn more about the District's competitive compensation program and benefit plans here.
How to Apply Apply online at
ADA Persons requiring reasonable accommodations under the Americans with Disabilities Act are asked to contact the Human Resources Department at or by email at .
AN EQUAL OPPORTUNITY EMPLOYER