Administrative Specialist

Salary: $27,510.00 - $39,207.00 Annually
Location : Union County, SC
Job Type: FTE - Full-Time
Job Number: 139171
Agency: Spartanburg Community College
Opening Date: 04/07/2025
Class Code AA50
Position Number 139171
Normal Work Schedule Other
Normal Work Schedule (Other) Monday - Thursday 8AM-5PM Friday 8AM-1:30PM
Pay Band: Band 3
Opening Date: 04/07/2025
EEO Statement: Equal Opportunity Employer
Agency Specific Application Procedures The application must be completed to include unofficial transcript(s), all current and previous work history, salaries, and education. A resume may be attached, but not substituted for completing work history and education sections of the application.
Veteran Preference Statement: South Carolina is making our Veterans a priority for employment in state agencies and institutions.

Job Responsibilities

The administrative specialist serves as receptionist for the Union facility and is responsible for providing administrative/clerical support services and day-to-day operational support for the Campus Administrator and personnel at the SCC Union County Campus. Responsible for providing students and potential students with support in a variety of functional areas, including testing, admissions, financial aid, registration, and student services. Serve as campus liaison for all SCC Central Campus classes, functions, and activities.

-Provides administrative and clerical support services for the daily operations of the SCC Union County Campus. Develops and prepares forms, reports, presentations, and special projects through appropriate computer software skills. Prepares/submits monthly statistical reports to the Campus Administrator. Maintains inventory of office and bookstore supplies for site operations. Develops and maintains hard copy and electronic filing system for the facility and state audit review requirements. Responsible for recording/distributing minutes of staff and advisory committee meetings. Prepares and coordinates direct mail/e-mail to faculty, staff, students, and community partners.

-Assists Campus Administrator with college functions including data entry of applications, status reports, transcripts, and program changes. Assists with SCC/CCE registration, dual enrollment, recruitment activities, application/enrollment reports, workshops, and open house/information sessions.

-Greets visitors to the facility, answers incoming telephone calls, provides information to visitors, students, and callers about the admissions process, SCC/CCE registration, course schedules, seminars, workshops, and other inquiries. Routes calls as needed and maintains open communication with all campus personnel.

-Serves as the primary testing proctor for the campus, including Accuplacer admission testing and academic make-up testing. Responsible for scheduling, documenting student data, proctoring exams, and properly recording results.

-Schedules facilities for classroom instruction, workshops, seminars, and industry/business events. Communicates with appropriate staff and parties to confirm schedules. Works closely with SCC Maintenance/IT Support staff to arrange setups and technical equipment if needed.

-Performs other duties as assigned.

Minimum and Additional Requirements

High school diploma or GED.

Preferred Qualifications

Associate degree plus 3 years of related work experience, or high school diploma plus 5 years of related work experience.

Additional Comments

The employee is expected to exhibit a high level of motivation, flexibility, and organizational skills; requires the ability to work well in an environment of change and display professional and ethical conduct. Occasional evening/weekend hours may be required.
Spartanburg Community College is an affirmative action and equal opportunity employer for all qualified persons regardless of race, color, sex, - including the basis of pregnancy, childbirth, or related medical conditions, national origin, age, religion, or disability.
Benefits for State Employees
The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits
Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits
State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits
State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.