LAKESHORE'S MISSION: Transform individuals to strengthen our communities through innovative and accessible learning.
Full-time Benefits Include: Competitive health, dental, vision insurance
Up to $3,000 in tuition reimbursement annually Professional development and growth opportunities
6.9% Wisconsin Retirement System (WRS) savings - matched dollar for dollar 403(b) and 457 retirement savings options
College paid life and disability insurance Health and dependent care Flex Spending Accounts
Onsite fitness center and walking path Up to 8 weeks paid New Child Leave
Onsite wellness screenings I Relocation assistance
Lakeshore also offers generous paid time off starting with 10 days of vacation, 9 days of sick time, 6 days of personal leave,
10 holidays, and a one-week winter break.
Additional Perks: Local discounts on food, entertainment, and events Discounts on cell phone plans and rental cars
Common Read events Culinary experiences from onsite emerging chefs Identity theft protection
"Dress for your day" Employee recognition and appreciation events
Campus closed six Fridays during summer
Benefits begin the first of the month coinciding with or following hire.
For additional information on our vast array of benefits, read through our benefits guide.
SHIFT: Day/evening/weekend hours Flexible based upon the needs of the College
LOCATION: Lakeshore College - Cleveland, Wisconsin
POSITION SUMMARY: This position provides administrative, technical, and on-site coordination of the Lakeshore Foundation activities including organization of Foundation documents and forms, database management, administration of the scholarship application and award process, and management of daily business processes under the direction of the Executive Director of the Lakeshore College Foundation. The individual holding this position must think creatively and demonstrate strong communication and excellent customer service skills. This position requires critical thinking, planning, and organizing skills. Provide an exceptional customer service to both internal and external customers throughout every interaction.
REASONABLE ACCOMMODATIONS/ADA: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
ESSENTIAL JOB FUNCTIONS (Other duties may be assigned)
:(80%) Administrative Support - Maintain Foundation CRM/database, including managing gift and donor entry, data maintenance, and running queries and reports.
- Process invoices, expense reimbursements, and/or check requests under the supervision of the Executive Director (ED) of the Foundation.
- Maintain the Foundation operations folder including gift acceptance policy, contracts, and binding agreements.
- Manage updates or additions to Institutional Advancement and Foundation policies and procedures within related software.
- Assist in providing information to the Foundation Board as directed by the ED of the Foundation, including orientation for new Board Directors.
- Schedule, attend, and provide minutes of all Lakeshore Foundation Board meetings.
- Maintain all Foundation operations documents (including banking information, investment account information, check requests, gift receipts, pledge commitments, audited financial reports, IRS990 reports, etc.) in the Foundation shared files system.
- Maintain Foundation mailing lists and event participation lists.
- Plan and execute events to benefit the Foundation activities in coordination with the ED of the Foundation.
- Communicate with internal stakeholders to monitor operational procedures and effectiveness.
- Maintain and monitor the Foundation email accounts, shared drives, and webpages.
- Gather and compile information to complete reports to the ED and VP of Strategic Development.
- Maintain Foundation donor records, office forms, draft correspondence, and create presentations.
- Participate in college committees and events.
(20%) Scholarship Application Administration - Enter and configure all new scholarships and scholarship cycles.
- Facilitate the scholarship application review and awarding process, including setting up the review process, awarding, and communicating to all applicants.
- Conduct student help sessions to assist students with scholarship applications.
- Manage all the scholarships that are administered outside the AwardSpring data system: such as Adam Steel, Richard Brindza, Kohler Foundation, Student Moment, TEOG and others as determined.
- Coordinate and communicate with other college departments including financial aid, student success, and instruction under the direction of the Executive Director.
EDUCATION AND EXPERIENCE - Associate degree plus from a regionally accredited college or university in a related discipline required.
- Two to three years of related occupational experience required.
- Work in non-profit organization is preferred.
- Project management experience preferred.
CERTIFICATIONS, LICENSURE, REGISTRATION: KNOWLEDGE, SKILLS, AND ABILITIES: KNOWLEDGE - Knowledge of Lakeshore's mission, vision and strategic direction.
SKILLS - Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, etc.).
- Excellent written and verbal communication skills.
- Strong organizational and time management skills.
- Effective interpersonal skills and customer service skills.
- Strong critical thinking and problem-solving skills.
ABILITIES: - Adapt quickly to new and changing technology.
- Perform work accurately and thoroughly, with a high level of accountability and attention to detail.
- Work independently, as part of a team and/or with minimal supervision.
- Present self in a professional, ethical, and respectful manner at all times.
- Use discretion and maintain a high level of confidentiality.
- Prioritize and manage multiple projects or tasks, maintaining deadlines.
- Establish and maintain effective working relationships and relate successfully with staff, students and people of diverse cultural, social, or educational backgrounds.
PHYSICAL DEMANDS/WORK ENVIRONMENT: - While performing the duties of this job, the employee is regularly required to sit and talk or hear.
- The employee frequently is required to stand; walk; use hands to finger, handle, or feel objects, tools, or controls; and reach with hands and arms.
- The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.
- The employee must occasionally lift and/or move up to 25 pounds.
- Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
- Work environment may require multi-tasking.
- The noise level in the work environment is usually moderate.
This job description is designed to cover the basic functions of the job and is not considered a detailed description of every job duty that is required, other duties may be assigned as needed. Duties, responsibilities, and activities may change at any time with or without notice to ensure the successful delivery of organizational objectives.
CONDITION(S) OF EMPLOYMENT: • Employment conditional on completion of a Background Information Disclosure (BID) with the results acceptable to the College.