Administrative Specialist II

Salary: $39,671.00 - $69,426.00 Annually
Location : Wake County, NC
Job Type: Permanent Full-Time
Job Number: 25-01971 DPH
Department: Dept of Health and Human Services
Division: Public Health
Opening Date: 06/03/2025
Closing Date: 6/11/2025 5:00 PM Eastern
Job Class Title: Administrative Specialist II
Position Number:
Salary Grade: NC09

Description of Work
The Recruitment Range for this Position is $39,671 - $56,100

THIS IS A REPOST - PREVIOUS APPLICANTS MUST REAPPLY TO BE CONSIDERED
This position organizes and coordinates administrative and business activities for the Environmental Health Section under direction of the Operations Manager. This employee serves as the Section's purchasing agent and is responsible for knowing DHHS/DPH policies and procedures for generating purchase requests, obtaining quotes, processing direct pay and P-card orders, and related activities. Creates purchase requisitions in E-procurement and checks NCFS for accounting information.
Prepares travel authorizations for Section staff, including blanket TA's/BTA's for each fiscal year for 11 budgets. Maintains an internal tracking system for all travel to ensure travel is approved in a timely manner and reimbursement is efficient.
The employee functions as administrative support for the Section, processes mileage logs for state vehicles, and coordinates and assists with onboarding new employees.
This position serves as the Human Resources liaison between the Section and Division HR. This employee has extensive knowledge of NeoGov, PeopleAdmin, Beacon, and Fiori software systems and assists staff with timesheet and HR-related questions.
About the Department of Health and Human Services (DHHS):The North Carolina Department of Health and Human Services manages the delivery of health and human-related services for all North Carolinians, especially our most vulnerable people - children, elderly, disabled and low-income families. The Department works closely with health care professionals, community leaders, advocacy groups, local, state and federal entities and many other stakeholders to make this happen.
About Environmental Health:The mission of the Environmental Health Section of the Division of Public Health is to safeguard life, promote human health and protect the environment through the practice of modern environmental health science, the use of technology, rules, public education and above all, dedication to public trust.
Compensation and Benefits:The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit website for

For more information about DHHS:
Knowledge, Skills and Abilities / Competencies

Listed below are the knowledge, skills and abilities (KSAs) associated with the position. These KSAs, along with the minimum education and experience listed, are required in order to be deemed "eligible" for the position therefore you must provide supporting information, within the body of your application, to demonstrate your possession of each KSA listed. Any information listed under the text resume section or on an attachment will not be considered for qualifying credit.
Qualified applicants must document on the application that they possess all of the following:

• Knowledge of office management procedures, practices, and equipment
• Experience with purchasing, Accounts payables, budget, and HR policies
• Experience with MS Excel, Outlook, Word, and PowerPoint
• Proven ability to use NCFS to view and process budget information
• Familiarity of NeoGov, PeopleAdmin, Beacon, and Fiori
• Must have organizational skills necessary to organize workflow and coordinate administrative and business functions
• Excellent internal and external customer service skills
• Excellent oral and written communication skills

Minimum Education and Experience Requirements
Some state job postings say you can qualify by an "equivalent combination of education and experience." If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See for details.

Qualified applicants must possess, and application must clearly reflect work experience that demonstrates the following:
High school diploma or General Educational Development (GED) diploma and four years of related administrative experience;
OR
An equivalent combination of education and experience.
Supplemental and Contact Information
The North Carolina Department of Health and Human Services (DHHS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws, state laws and Executive Orders. We are committed to reviewing requests for reasonable accommodation at any time during the hiring process or while on the job. For more information about DHHS:
DHHS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to the State Human Resources Act with the most qualified individuals. Hiring salary will be based on relevant qualifications, internal equity, and budgetary considerations pertinent to the advertised position.

It is critical to our screening and salary determination process that applications contain comprehensive information. Information should be provided in the appropriate areas to include the beginning and ending dates of jobs worked, education with the date graduated, all work experience, and certificates / licenses. Resumes will not be accepted in lieu of completing this application. Answers to Supplemental Questions must refer to education or work experience listed on this application to receive credit. Degrees must be received from appropriately accredited institutions.

• Applicants seeking Veteran's Preference must attach a DD-214 Member-4 Form (Certificate of Release or Discharge from Active Duty) to their applications.
• Applicants seeking National Guard Preference must attach a NGB 23A (RPAS) if they are a current member of the NC National Guard in good standing. If a former member of the NC National Guard, who served for at least 6 years and was discharged under honorable conditions, they must attach either a DD256 or NGB 22.
• If applicants earned college credit hours but did not complete a degree program, they must attach an unofficial transcript to each application to receive credit for this education.
• Applicants may be subject to a criminal background check. All candidates selected for positions considered "Positions of Trust" will be subject to a criminal background check.

Applications for positions requiring specific coursework must be accompanied by a copy of the applicant's transcript. Applicants with degrees not conferred at a United States college or university must attach verification that their degree is equivalent to a similar degree from a U.S. institution. The Office of State Human Resources uses the National Association of Credential Evaluation Services (NACES) as a referral resource for applicants who need to have their credentials certified as equivalent. For a list of organizations that perform this specialized service, please visit the NACES membership website at . Transcripts, degree evaluations and cover letters may be uploaded with your application.
NOTE: Applicants will receive communication via email only for updates on the status of their application or any questions on their application. If there are any questions about this posting other than your application status, please contact HR at .
To check the status of an application, please log in to your NC Government Job Opportunities account and click "Application Status".
For technical issues with your application, please call the NeoGov Help Line at . If you have a technical issue with your Government Jobs account, please call their Help Line at 1-.
NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.
For permanent and time-limited appointments:Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.

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I UNDERSTAND that DHHS requires a complete descriptive work history with all employment experience detailed to be considered for employment. Answers to supplemental questions are not a substitute for providing all relevant information within the body of your application. In order to receive credit for the supplemental questions in which you answered yes, you must provide supporting information within the body of the application, to support your answer. Your application should also reflect all education and all professional work experience acquired including high school and all degrees . click apply for full job details