Administrative Specialist II - Public Health - WIC

Salary : $39,973.00 - $46,369.00 Annually
Location : Carrollton, TX
Job Type: Full-Time Non-Exempt
Job Number: 25-135
Department: Public Health - 35.7020 - WIC
Opening Date: 04/29/2025
Closing Date: Continuous

Description
THIS POSITION MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED.

The Administrative Specialist II performs a variety of secretarial, clerical, and general office assistance duties to support activities of the assigned department. Work involves preparing and maintaining a variety of files and documents, answering telephone calls, greeting the public, and routing communications. Employee is responsible for performing general clerical duties such as preparing photocopies, processing mail, and compiling data for reports.

Examples of Duties
Answers incoming calls, greets visitors and answers inquiries related to the county or specific department, and directs visitors to correct employee or department as necessary.

Processes incoming and outgoing mail; routes mail to proper recipient.

Utilizes computerized data entry equipment and various word processing, spreadsheet and/or file maintenance programs to enter, store and/or retrieve information as requested or otherwise necessary; establishes and maintains files.

Maintains office supply inventories, ordering and distributing supplies as necessary.

Regular and punctual attendance required.

Screens and qualifies customers for the program; ensures interested customers meet eligibility requirements before moving onto the next step of the program; re-evaluates eligibility at required intervals and provides ongoing services for clients.

Interviews clients, documents information gathered, determine benefits, and explains program benefits and requirements.

Inputs client data for benefits as necessary.

Issues new cards and produces an end-of-day card usage report; maintains inventory and records of EBT cards issued and received.

Determines eligibility for the program using automated systems; runs income to ensure clients do not exceed the guidelines.

Verifies Medicaid and food stamp information as necessary.

Creates charts for new clients as necessary.

Performs other related duties as required.

Minimum Qualifications
High School Diploma or GED and a minimum two years of experience in a related field; or an equivalent combination of education and related experience required.

Bilingual in Spanish and English preferred, but not required.
Travel to all Denton WIC clinic locations is required.

May be required to work outside of regular hours.
Supplemental Information

To ensure the proper delivery of emails please add to your email safe list.
Denton County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical and dental coverage; an Employee Assistance Program (EAP); life; disability, and long term care insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 12 paid holidays, Tuition Reimbursement, a Wellness Program, and more.

Note: These benefits are not included for Community Supervision and Corrections Department (CSCD) employees, or any Denton County Part-Time employee.

Denton County is an Equal Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, gender, mental or physical disability, age, national origin or veteran status.
Family Medical Leave: Denton County employees who have been employed for one year and who have worked 1250 hours in the preceding year may be eligible for up to twelve weeks of FMLA leave.
The FMLA provides for up to 12 weeks of job-protected leave

• for the birth, adoption, or placement of a child for foster care
• to care for a child, spouse, or parent with a serious health condition
• for an employee with a serious health condition

Employees who will be away from work for one of these reasons should contact Human Resources for additional information. When possible, an employee should provide at least 30 days advance notice. In the case of an emergency, notification should be made as soon as possible.
01

Failure to accept the acknowledgment statement below can result in your employment application being rejected for failure to meet the minimum qualifications as stated in the job posting. Your application for this employment opportunity will not be reconsidered if you fail to abide by the statements APPLICATION ACKNOWLEDGEMENT: I hereby acknowledge that I must complete ALL sections of the employment application, to include the supplemental questions. I understand that failure to enter all relevant work experience in the work history section of the application will result in the rejection of my employment application. I understand that to knowingly make or cause to be made any false statement, omission, or misrepresentation of a material fact in any application, and/or its supplemental questions, shall be grounds for termination. I also understand that I must provide at least THREE references in the "REFERENCES" section of the application. Furthermore, I acknowledge that Denton County does NOT accept resumes in lieu of completed applications. Please enter your initials and today's date as acceptance of this acknowledgment. If you do not accept this acknowledgment, please understand that your application will be rejected.
02

Do you have a high school diploma or GED?

• Yes
• No

03

Please indicate the highest level of education obtained:

• No High School Diploma or GED
• General Equivalency Diploma
• High School Diploma
• Associate's Degree
• Bachelor's Degree
• Master's Degree
• Juris Doctorate
• PHD
• Medical Doctor

04

How many credit hours have you earned at an accredited college or university?This should include hours earned from completion of a degree, hours earned towards a degree, and/or hours earned but not in conjunction with a degree.

• No College Credit - 14 Credit Hours
• 15-29 Credit Hours
• 30-44 Credit Hours
• 45-59 Credit Hours
• 60-89 Credit Hours
• 90-119 Credit Hours
• 120-149 Credit Hours
• 150-179 Credit Hours
• 180-209 Credit Hours
• 210-239 Credit Hours
• 240-269 Credit Hours
• 270-299 Credit Hours
• 300-329 Credit Hours
• 330-359 Credit Hours
• 360-389 Credit Hours
• 390 Credit Hours or more

05

I acknowledge that I must provide the Denton County Human Resources Department with an OFFICIAL transcript confirming hours completed as indicated in the question above, should an employment opportunity be offered and accepted. Please enter your initials and today's date as acknowledgment. If you did not indicate completion of credit hours, please enter N/A.
06

Please select the years of full-time experience you have as an administrative assistant, clerical or data entry support, including using general office procedures and computers at your workplace: NOTE: YOU MUST COMPLETE THE WORK HISTORY SECTION OF THE EMPLOYMENT APPLICATION TO INCLUDE THE VERIFIABLE FULL-TIME EQUIVALENT YEARS OF EXPERIENCE AS INDICATED OR BE DISQUALIFIED.

• Less Than 6 Months
• At least 6 Months, but less than 1 Year
• 1 Year
• At least 1 Year 6 months, but less than 2 years
• 2 Years
• 3 Years
• 4 Years
• 5 Years
• 6 Years
• 7 Years
• 8 Years
• 9 Years
• 10 Years
• 11 Years
• 12 Years
• 13 Years
• 14 Years
• 15 Years or more

07

Do you have at least 2 years of full-time equivalent clerical experience?NOTE: YOU MUST COMPLETE THE WORK HISTORY SECTION OF THE EMPLOYMENT APPLICATION TO INCLUDE THE VERIFIABLE FULL-TIME EQUIVALENT YEARS OF EXPERIENCE AS INDICATED OR BE DISQUALIFIED.

• Yes
• No

08

Are you bilingual in Spanish and English?

• Yes
• No

09

This position may require the availability to work outside of regular business hours. Are you willing and able to do this?

• Yes
• No

10

This position will be required to travel at times. Are you willing and able to travel to other locations when necessary?

• Yes
• No

11

Where did you hear about this position?

• Denton Record Chronicle
• Indeed
• Craigslist
• Facebook
• Other

12

If you selected "Other" in the previous question, please specify how you were referred to this position.
13

Should you be selected for an interview, you will receive a phone call or email with all the necessary information for scheduling and attending your interview. Please see the acknowledgment below . click apply for full job details