Administrative Services Manager II

Salary : $106,074.15 - $150,246.60 Annually
Location : Riverside
Job Type: Regular
Job Number: 25-74113-03
Department: Facilities Management
Division: FM-ADMINISTRATION
Opening Date: 04/03/2025
Closing Date: 4/7/:59 PM Pacific

ABOUT THE POSITION
The County of Riverside's Facilities Management Department has an opportunity for an Administrative Services Manager II (ASM II), that will be assigned to the Administrative Division located in Riverside.

The ASM II will have direct oversight over the fiscal unit, professional and paraprofessional administrative staff, may serve as an internal liaison over accounts receivable and payroll functions. Under direction, the incumbent will manage fiscal accounting and auditing systems for the department and will also be tasked with developing budgets, ISF rates, financial contract specifications and requests for proposals, as well as the administration of management information systems. The ASMII must be skilled in conflict resolution and leadership, and will be diplomatic and politically savvy.

The department desires candidates with a strong background in finance, accounting or budget administration, as well as those with personnel management experience, and knowledge of human resources functions. Competitive candidates will have project management experience, and must have excellent communication and organizational skills.

Please note:

The Administrative Services Manager II is distinguished from the Administrative Services Manager III by the latter's responsibility for directing a program of administrative services for a County department typically having more than 1,000 employees and a department budget of at least $60,000,000.The Administrative Services Manager II is not a natural progression underfill to the Administrative Services Manager III.

This class has been deemed eligible for the Performance Recognition Plan as set forth under Article 3, Section 311(C) of the County Management Resolution. Program eligibility requires employees to be in a leadership position, manage other employees or programs, and have significant influence on the achievement of organizational objectives.
Meet the Team.
Riverside County provides property management and operations services for county owned and leased facilities throughout the 7,200 square miles of Riverside County and over 14 million square feet of space. The department is responsible for keeping county buildings safe, comfortable and productive for both county staff and the public.

EXAMPLES OF ESSENTIAL DUTIES

• Plan, organize, direct, and coordinate staff engaged in accounting, auditing, budgetary and statistical work of an assigned ISF department; administer departmental management information systems.

• Train staff and evaluate performance; provide consultation, advice, and guidance on difficult technical accounting problems.

• Prepare or assist in preparing the departmental budget and ISF rate structure by assembling and directing the compilation of financial data; review and present to the department/agency head and Executive Office periodic financial and statistical analyses indicating the status of funds, showing expenditures, balances, and relationship to allotments.

• Study and evaluate account-keeping procedures of the department and develop and install new and improved and/or automated systems designed in accordance with modern accounting principles and practices.

• Evaluate adequacy of fiscal controls in accurately reflecting actual fiscal condition of operations and modify controls to meet record-keeping needs; review laws, legislation, and policies to ensure compliance and to determine impact on accounting procedures, and recommend changes where appropriate.

• May prepare requests for proposals; develop contract specifications in coordination with County Counsel.

• Oversee departmental projects including IT-related matters.

• May conduct financial audits of contract awardees; perform internal or coordinate external fiscal audits of recordkeeping for state and federal agency programs.

MINIMUM QUALIFICATIONS
Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, information services, finance, or a closely related field to the assignment.

Experience: Three years of professional administrative experience with fiscal accounting, specifically with budget experience, which must include a minimum of two years providing supervision to staff performing administrative functions.

Knowledge of: Principles and practices of supervision; principles of public and business administration; organization, fiscal management and personnel management; budget preparation and control; administrative problems involved in operating a governmental department with several subdivisions and programmatic areas; methods and techniques for conducting analytical studies of administrative and management practices; legislative processes of the County, state and federal governments; practical application of computers and peripheral equipment.

Ability to: Develop and install new methods and procedures; direct a program of organizational and procedural analysis and put into practice effective improvements; perform budget analysis, preparation and monitoring; research, analyze and make recommendations on administrative, management and procedural practices; maintain cooperative and effective working relationships; plan, organize and direct the work of an administrative organization; prepare clear and concise written and oral reports; make effective presentations of conclusions and recommendations orally and in writing; direct, supervise, train, and evaluate performance of subordinate employees; effectively delegate responsibility.

SUPPLEMENTAL INFORMATION

For questions regarding this recruitment contact Amanda Duarte at .
APPLICATION INFORMATION

Veteran's Preference
The County has a Veterans Preference Policy applicable to new hires. To qualify, upload a copy of your (or your spouse's) Member-4 Form DD-214 indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document(s). A Human Resources Representative will review the materials and determine if you qualify for veterans' preference. The Veterans Preference Policy, C-3 is available here:
Reasonable Accommodations
The County of Riverside is committed to providing reasonable accommodation to applicants as required by the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA). Qualified individuals with disabilities who need a reasonable accommodation during the application or selection process should contact the recruiter for the position noted above. For additional information and/or to obtain the appropriate form for requesting a reasonable accommodation, please visit the Disability Access Office web page located at:
Proof of Education
If using education to qualify or when requested by the recruiter, upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account at the time of application and before the closing date. Official or unofficial transcripts will be accepted.

If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services or Association of International Credential Evaluators, Inc. .
Equal Opportunity Employer
The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunities for all qualified persons. All applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition (cancer and genetic characteristics), genetic information, or denial of medical and family care leave, or any other non-job-related factors.
Pre-Employment
All employment offers are contingent upon successful completion of pre-employment requirements including a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment). A pre-employment physical examination and background check may be required.
Probationary Period
As an Approved Local Merit System, all County of Riverside employees, except those serving "At Will," are subject to the probationary period provisions as specified in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.
General Information
Current County of Riverside and/or current employees of the hiring department may receive priority consideration. Qualified candidates may be considered for future County vacancies.
Job postings may close without notice based on application volume. Submit your complete application by the recruitment close date; no late applications are accepted. Ensure all relevant experience/education is reflected on your application/resume, as a failure to demonstrate position requirements may disqualify applicants . click apply for full job details